Aptio® Automation Maintenance PEP to Go

SIEMENS Aptio Automation - Maintenance PEP to Go Answers for life. © Siemens Healthcare 2016 All rights reserved. HILS00001668 Effective Date 04/26/2016 Table of Contents 1. Overview 2. Daily Maintenance 3. Weekly Maintenance 4. Monthly Maintenance 5. As Needed Maintenance © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. 04-26-2016 Global Product Education Overview General Care and Cleaning Refer to the Aptio® Automation Operations • Manual when performing maintenance procedures Observe all warnings and cautions • Do not set any bleach solution or soapy • water containers on the system surface Do not allow bleach or soapy water to spill • through the system covers © Siemens Healthcare 2016 All rights reserved. Overview Daily Maintenance Maintenance Notifications The message area on the Overview screen Select the message to open the Maintenance tab • displays warnings that maintenance is: Alternately, select Automation> System> Maintenance tab • • Scheduled Due Maintenance overdue You may record that the maintenance activity was executed • • by selecting it from the list and confirming • Overdue Automation System Analyzers Software/ Fitmaire Maintenance Exercise Direct commitno Expor cav Timestamp Node ID Node Type Description Status 10/02/2016 05:43:43 pm 001 Input/Output 1 Clean the worktable Overdue 10/02/2016 05:43:43 pm 015 Rack Input 1 Clean the worktable Overdue 10/02/2016 05:43:43 pm 002 Centrifuge 1 Clean and Lubricate Overdue 04/03/2016 05:43:43 pm 001 Input/Output 1 Clean Robot Gripper Due 04/03/2016 05:43:43 pm 001 Input Output 1 Clean Computer Air Filter Due 04/03/2016 05:43:43 pm 001 Input/Output 1 Clean Racks Due 04/03/2016 05:43:43 pm 015 Rack Input 1 Clean Racks Due 04/03/2016 05:43:43 pm 015 Rack Input 1 Clean Robot Gripper Due 04/03/2016 05:43:43 pm 002 Centrifuge 1 Clean Robot Gripper Due 04/03/2016 05:43:43 pm 016 Bulk Input 1 Clean Robot Gripper Due 04/03/2016 05:43:43 pm 600 Alquoter 1 Clean Due 04/03/2016 05:43:43 pm 04/03/2016 05:43:43 pm 003 600 Aliquoter 1 Clean Tip Waste Tube Due Decapper 1 Clean Due 04/03/2016 05:43:43 pm 003 Decapper 1 Clean Waste Chute Foll Due 04/03/2016 05:43:43 pm 012 Sealer 1 Clean Due 04/03/2016 05:43:43 pm 014 Desealer 1 Clean Due 04/03/2016 05:43:43 pm 011 Recapper 1 Clean Due 04/03/2016 05:43:43 pm 013 Storage 1 Clean Robot Gripper Due 01/08/2016 05:43:43 pm System Service Maintenance Scheduled 30/03/2016 05:32:30 pm 600 Aliquoter 1 Empty Secondary Sample Tubes Waste Scheduled © Siemens Healthcare 2016 All rights reserved. Daily Maintenance Daily Maintenance Empty the waste and replace the biohazard bag for the following modules: 1. Decapper 2. Desealer 1 3. Storage and Retrieval 4. Aliquoter Refer to the Aptio Automation Operations Manual when performing this procedure. Observe all warnings and cautions. 4 Supplies needed: Biohazard bags 0.1% sodium hypochlorite © Siemens Healthcare 2016 All rights reserved. Daily Maintenance Daily Maintenance Weekly Maintenance Clean and lubricate the centrifuge 11.Clean the loading and unloading area 1. Select Off-line > Flush Carriers 12.Close cover, replace the front panel. Lock the 2. Turn the red locking knob clockwise to unlock cover, turn on the power the cover 13.Reset the Robot and bring the module On- 3. Lift the cover and engage the locking line mechanism. Move the Robot to the right 4. Remove the front panel 5. Unlock the lid. Turn off the power. Open the lid 4. Clean and inspect the internal rotor for cracks, brittleness or wear 5. Remove all bucket inserts. Clean and inspect for cracks or corrosion 6. Remove all buckets. Clean and inspect for cracks or corrosion. Verify the “usable until” date 7. Clean the interior and rotor pegs 8. Reapply centrifuge grease 9. Replace buckets and inserts. Close the lid. Supplies needed: Refer to the Aptio Automation Operations Manual when Detergent pH 5 - pH 8 70% isopropyl alcohol performing this procedure. Observe all warnings and Lint-free cloth Deionized (DI) water cautions. Centrifuge grease © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Weekly Maintenance 3 Clean the IOM worktable 1. Select Off-line > Do not flush 2. Remove all racks 3. Using the red knob under the IOM, unlock the cover 4. Move the monitor 5. Using the handle, lift the safety cover until the locking mechanism is engaged 6. Move the robot to the side 7. Clean the worktable with a lint-free cloth and 0.1% sodium hypochlorite 8. Release the locking mechanism, close and lock the safety cover 9. Initialize the Robot then bring the module On-line 7 Supplies needed: Refer to the Aptio Automation Operations Manual when 0.1% sodium hypochlorite performing this procedure. Observe all warnings and Lint-free cloth cautions. © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Clean the Rack Input and Rack Output Modules 1. Select Off-line > Do not flush 2. Remove all racks and the cover 3. Slide the robot to the side 4. Clean the worktable with a lint-free cloth moistened with 0.1% sodium hypochlorite solution 5. Replace the cover and secure it 6. Initialize the module and bring it On-line Refer to the Aptio Automation Operations Manual when Supplies needed: performing this procedure. Observe all warnings and 0.1% sodium hypochlorite Hex tool cautions. Lint-free cloth © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Aliquoter Module Tasks 1 1. Fill aspiration tank 2. Empty waste tank 2 3. Empty secondary sample tube waste Refer to the Aptio Automation Operations Manual when 3 performing this procedure. Observe all warnings and cautions. 0 Supplies needed: 0.1% sodium hypochlorite Deionized (DI) water © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Monthly Maintenance Clean or replace air filters on computer and remove dust from UPS 1. Open the IOM access door 2. Loosen the two thumbscrews and remove the computer air filter 3. Replace with a new or clean, dry filter 4. Using a lint–free cloth remove any dust from the UPS (Note: not all systems will have a UPS in the IOM) 5. Close the IOM access door Clean and Inspect the racks for the IOM, Rack Input and Rack Output Modules 11 12 13 15 1. Clean all racks with a lint-free cloth moistened with 0.1% sodium hypochlorite solution except the barcode 2. Remove dust from the barcode with a dry 14 ........ lint-free cloth 3. Inspect silicone tabs 4. Allow racks to air-dry before use Refer to the Aptio Automation Operations Manual when Supplies needed: performing this procedure. Observe all warnings and 0.1% sodium hypochlorite Computer Air Filter cautions. Lint-free cloth Deionized (DI) water © Siemens Healthcare 2016 All rights reserved. Monthly © Siemens AG 2013. All rights reserved. Maintenance Clean the Robot gripper on the following modules: • Input/Output • Rack Input • Rack Output • Bulk Input • Bulk Output Centrifuge • Refrigerated Storage • Clean the grippers on the following module: Universal Shaker • Supplies needed: Refer to the Aptio Automation Operations Manual when performing this procedure. Observe all warnings and Lint-free cloth Hex Tool 0.1% sodium hypochlorite i cautions. © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Clean the following modules: Decapper: Clean and inspect the tube gripper pads • • Clean decapper head Clean drip tray • Desealer Clean and inspect tube gripper pads • • Clean the head Clean the drip tray • Clean the carrier sensor • Recapper Clean and inspect gripper pads • Clean the carrier sensor • Sealer Clean and inspect the tube gripper pads • Clean the area surrounding the carrier sensor • Supplies needed: Refer to the Aptio Automation Operations Manual when Lint-free cloth Deionized (DI) water performing this procedure. Observe all warnings and cautions. 0.1% sodium hypochlorite Hex tool © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Clean the waste chute foil on the Decapper Module 1. Set the module Off-line a) Select Overview > Decapper > Status > Off-line > Flush Carriers 2. Using the Diagnostics function, select Head > Up 3. Remove the cover 4. Using the Diagnostics function, select Head > Counterclockwise 5 5. Remove the plastic waste chute foil (plastic film sheet) from the waste chute and clean with soapy water. Take care not to scratch it 6. Dry the plastic film sheet using a lint-free cloth, roll and insert in the waste chute 7. Slide the head clockwise back into place Supplies needed: 8. Replace the cover Lint-free cloth 9. Bring module On-line Hex tool (2.5 mm) Soapy water Refer to the Aptio Automation Operations Manual when performing this procedure. Observe all warnings and cautions. © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Aliquoter Module 1. Clean the secondary tube presence sensor 2. Clean the secondary tube rollers 2 3. Clean the tip waste tube 2 Remove the pipettor safety shield • 1 Remove the tip waste tube and clean with • soapy water Replace the tip waste tube and pipettor • safety shield Secure the shield • Refer to the Aptio Automation Operations Manual when Supplies needed: performing this procedure. Observe all warnings and Lint-free cloth Soapy water cautions. 70% alcohol 0.1% sodium hypochlorite © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. As Needed Maintenance Clean the Bulk Input Module 1. Bulk Input worktable WARNING: 2. Bulk Input tray 1 2 Refer to the Aptio Automation Operations Manual when performing this procedure. Observe all warnings and cautions. Supplies needed: Lint-free cloth 0.1% sodium hypochlorite © Siemens Healthcare 2016 All rights reserved. As Needed © Siemens AG 2013. All rights reserved. Maintenance Replace the sealer coil on the Sealer Module 1. Select Off-line >Do not Flush 2. Home the sealing head 3. Unlock the module. Open the cover 4. Remove the old sealer coil and replace 5. Close the cover 6. In the Status tab, select Reel Count and reset to the appropriate amount (either 16000 or 19000) 7. Select Diagnostics – Sealer Loader > Feed. The module will cut 10 pieces of foil 8. Remove all the foil pieces 9. Close the cover and bring the module On- line ! Refer to the Aptio Automation Operations Manual when Supplies needed: performing this procedure. Observe all warnings and cautions. Sealing Aluminum coil © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Loading secondary sample tubes on the Secondary Sample Tubes Comt F) Conteneur pour farbee Aliquoter Module Behälter 1. Select Off-line > Do not Flush 2. Remove the tube container lid and place MAX tubes in the container Note: Do not exceed the tube max indicator line to avoid possible tube jams. 3. Replace the lid 4. Select Diagnostics - Tube Hopper & Barc Pinchroller inpes 5. Select Tube Box then Tube Box Filled 6. Bring module On-line ! Refer to the Aptio Automation Operations Manual when performing this procedure. Observe all warnings and Supplies needed: cautions. Secondary sample tubes © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Load tips on the Aliquoter Module 6 1. Select Off-line > Do Not Flush Aliquater cos 2. Remove the Tips Container lid 3. Remove the bottom from under the tips box 4. Insert the box into the tips container 5. Pull the flaps (paper strips) away from the box 6. Pull one end of the flaps until both flaps are out of the box 7 7. Hold the handles and slowly lift the box out of the tips container ter conductive tips Epoco 8. Replace the tips container lid 9. Select Diagnostics-Tips > Tip Box Filled 10.Bring the module On-line Supplies needed: Tips ! Refer to the Aptio Automation Operations Manual when performing this procedure. Observe all warnings and cautions. © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Replace the printer label cartridge on the Aliquoter Module 2 1. Select Off-line > Do not Flush 2. Open the labeler door. Lift the hinged secondary tube labeler 3. Press the white latch, then press the black release lever to open the print head 3 4. Pull the black plastic take up spool clip to remove it 4 5. Pull the label stock roll latch spring lock 1-AQM open, then move it away from the label roll 6. Remove the old label cartridge and takeup 5 spool Continued on next page Supplies needed: ! Refer to the Aptio Automation Operations Manual when Printer labels cartridge performing this procedure. Observe all warnings and cautions. Secondary sample tube © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Replace the printer label cartridge on the Aliquoter Module 7. Load the new label roll and close the label 13 stock roll latch 8. Feed the label tape end up the right side of the labeler, over the top and down the left 12 side. 9. Wrap the tape end around the take up spool in a clockwise direction. Replace the black clip so it securely holds the tape end 9 1-AQM 10.Rotate the takeup spool in a clockwise direction to remove any slack 7 11.Check that the label roll is straight as it feeds into the labeling area 12.Close the print head 13.Close the hinged secondary tube labeler Continued on next page Supplies needed: ! Refer to the Aptio Automation Operations Manual when performing this procedure. Observe all warnings and Printer labels cartridge cautions. Secondary sample tube © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Replace the printer label cartridge on the Aliquoter Module 15 14.Advance the label tape using the feed button 15.Place a secondary tube in the labeling area between the rollers with the open end closest to the operator 16.Select Diagnostics – Labelling & BCR 17.Select Print Label 18.Select Labeling Test 19.Verify that the label is correctly positioned 1 and that printed data (barcode, human readable, and four printed rows) is legible 20.Close the labeler door and bring the module On-line Supplies needed: ! Refer to the Aptio Automation Operations Manual when performing this procedure. Observe all warnings and Printer labels cartridge cautions. Secondary sample tube © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Clean the Tube Identification and Volume Detection Modules 1. Select Off-line > Flush Carriers for the appropriate module 4 2. Open or remove the module cover 3. Remove the track cover. Remove the tunnel that covers the TIM or VDM camera. Do not turn the tunnel upside down as this 5 will compromise the tunnel door functionality 4. Clean the external and internal surface with a lint-free cloth moistened with 0.1% sodium hypochlorite except for the black surface covered with flocking film 5. Inspect the inner black surface of the tunnel for damage 6. Clean the area surrounding the carrier sensor 7 7. Clean the camera with a lint-free cloth 8. Reinstall the tunnel, track cover and module cover, if removed 9. Lock any safety covers, initialize the module and select On-line Supplies needed: Refer to the Aptio Automation Operations Manual when performing this procedure. Observe all warnings and Lint-free cloth Hex tool cautions. 0.1% sodium hypochlorite © Siemens Healthcare 2016 All rights reserved. © Siemens AG 2013. All rights reserved. Note: This document is for supplemental use only, and not meant to be used in place of primary technical materials. This guide and the software described within, are copyrighted. No part of this may be copied, reproduced, translated, or reduced to any electronic medium or machine-readable form without the prior written consent of Siemens Healthcare Diagnostics. All trademarks are the property of their respective owners. Global Siemens Headquarters Global Siemens Healthcare Headquarters Global Division Siemens AG Siemens AG Siemens Healthcare Diagnostics Inc. Wittelsbacherplatz 2 Healthcare Sector 511 Benedict Avenue 80333 Muenchen Henkestrasse 127 Tarrytown, NY 10591-5005 Germany 91052 Erlangen USA Germany www.siemens.com/diagnostics © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens Healthcare 2016 All rights reserved. 222 Page 23 04-26-2016 Global Product Education