Aptio® Automation PEP to Go

SIEMENS Aptio Automation PEP to Go Answers for life. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. GPE07005.013 Effective Date 02/11/2015 Table of Contents 1. Hardware Overview 2. Software Overview 3. Change Module Status 4. Sample Processing 5. Daily Maintenance 6. Weekly Maintenance 7. Monthly Maintenance 8. As-Needed Maintenance 9. Shutdown and Startup 10.Troubleshooting SIEMENS © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Hardware Overview Standard Components Input/Output Module Track Modules AN: Change pic to one from front slide. Connected Instruments CentraLink™ Data Management System Optional Components Rack Input Module Bulk Input Module Decapper Module Centrifuge Module Sealer Module Refrigerated Storage Module Desealer Module Aliquoter Module Recapper Module Rack Output Module © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. Hardware Overview © Siemens AG 2013. All rights reserved. Standard Components 1 Input/Output (IO) Module 1. IOM robot 2. 15 lanes for 48 position sample racks 2 3. 5 lanes for 12 position sample racks 4. LED indicator bar 5. Safety cover 6. User interface monitor 4 3 13 14 45 5 6 SIEMENS SIEMENS © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Standard Components 1 2 Aptio™ Automation Track 1. Track Section 2. Track L-Turn Module 3. Track T-Turn Module Track U-Turn Module 3 4 4. 5. Track Head 6. Sample Carriers 5 6 © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Optional Components 1 2 3 Optional Modules 1. Rack Input Or Rack Output Module 2. Bulk Input Module 3. Centrifuge Module 4 5 6 4. Decapper Module 5. Sealer Module 6. Refrigerated Storage Module 7. Desealer Module 8. Aliquoter Module 7 8 9 9. Recapper Module © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Software Overview 1. Navigation Buttons SIEMENS Navigate through the main screens 5 Antio Overview Overview Operator 13:11:00 2. Input/Output Lane Status Samples Displays the status of the 20 I/O lanes 2 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Tests 3. Module or Analyzer Status Indicators Displays the status of all connected Exceptions Track Input/Output Rack Input Rack Output Bulk Input instruments or modules Configuration Centrifuge/ 1 Centrifuge/ 2 Decapper Desealer Sealer 4. Function Buttons 3 1 System CS-5100 Vista 1500 Dimension EXL IMMULITE 2000 ADVIA Centaur Related to the functions available on each selected screen Counters ADVIA 2400 ADVIA 21201 Storage Aliquoter Recapper 5. Current User, Time, Operating Status Login Displays the logged in user, time and Print Run or Pause Status Start Pause Expected Incomplete Complete Exit GUI 0 0 Ops Manual CentraLink 4 Expected: 0 Incomplete: 0 Complete: 0 © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. Software Overview © Siemens AG 2013. All rights reserved. Software Overview Module and Analyzer Buttons Color Description Dark Green Module is in Normal status and not Off-line Yellow Module is in Warning status and not Off-line Red Module is in Error status and is not Off-line Pink Module is in “do not accept tubes” status and not Off-line Grey Module is Off-line, A yellow, pink or red asterisk (*) may appear on a grey button to indicate an Off-line module with a warning, unavailable or error status. Input/Output Lane Buttons – If a sample tube is present in a lane a sample tube icon will display Color Description Dark Green No rack in the lane Green Rack locked in the input or output lane Yellow Output rack is full Red Lane is for Long Term Storage Sorted Output. Select the Rack Icon on the user interface and enter the Rack manually. Once entered, the rack will go green. Track Button – a grey asterisk (*) on the Track button indicates that at least one module is Off-line Color Description Dark Green At least one track module is in Normal status, other modules can be Off-line Yellow At least one track module is in Warning status and no other module is in Error status Red At least one module is in Error status Grey All Track Modules are Off-line © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Module / Instrument Status Module / Instrument Status SIEMENS Aptio Overview Overview Operator 12:44:37 There are four main system statuses: • On-line Samples 1 2 3 4 5 16 7 18 9 10 11 12 13 14 15 16 17 18 19 20 Going Off-line Tests • Off-line Exceptions Track Input/Output Rack Input Rack Output Bulk Input • Stand-by Configuration Centrifuge/ 1 Centrifuge/ 2 Decapper Desealer Sealer • Note: The Aptio system MUST be in Run mode System CS-5100 Vista 1500 Dimension EXL IMMULITE 2000 ADVIA Centaur for a module to change status. Counters ADVIA 2400 ADVIA 2120i Storage Aliquoter Recapper Login Print Start Pause Expected Incomplete Complete Exit GUI 0 0 0 Ops Manual CentraLink Expected: 0 Incomplete: 0 Complete: 0 © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. Change Module © Siemens AG 2013. All rights reserved. Status Module / Instrument Status Bring Module/Instrument On-line SIEMENS Aptio Track status must be in Run prior bringing a Overview Dimension Vista - Status 08:00:00 Status: On-line - Diag Command: SET-MODE 10^ON- Diag Feedback: OK module/instrument On-line No Error Samples ITEM VALUE Select a module / instrument in Off-line • Tests Backlog Time (minutes) O status Node ID 10 Exceptions Room for Empty Carriers Confirm next dialog by selecting the check Room for Routine Samples • mark Configuration Room for STAT Samples OOO Select On-line System • Counters Login Print Start Pause Exit GUI Diagnostics Reset On-line Going Off-line Off-line Reboot Backup Recovery Expected: 0 Incomplete: 0 Complete: 0 © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Module / Instrument Status Going Off-line SIEMENS Aptio The module/instrument completes all current Overview Dimension Vista - Status 08:00:00 Status: On-line - Diag Command: SET-MODE 10^ON- Diag Feedback: OK samples in the module buffer then sets the No Error Samples module to Off-line automatically. No further ITEM VALUE tubes will be diverted to this module or Tests Backlog Time (minutes) O Node ID 10 instrument. Exceptions Room for Empty Carriers Room for Routine Samples Select a module / instrument from the Configuration Room for STAT Samples • OOO Overview screen System Select Status from the Select an Option • drop-down menu. Counters Select Going Off-line Login • Print Start Pause Exit GUI Diagnostics Reset On-line Going Off-line Off-line Reboot Backup Recovery Expected: 0 Incomplete: 0 Complete: 0 © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Module / Instrument Status Bring Module/Instrument Off-line SIEMENS Aptio Takes the module or instrument Off-line Overview Dimension Vista - Status 08:00:00 Status: On-line - Diag Command: SET-MODE 10^ON- Diag Feedback: OK immediately and allows the operator to flush No Error Samples the instrument buffer. ITEM VALUE Tests Backlog Time (minutes) O Select a module / instrument in On-line • Node ID 10 status Exceptions Room for Empty Carriers Room for Routine Samples Confirm next dialog by selecting the check Configuration Room for STAT Samples OOO • mark System Select Off-line • Counters Select Flush Carriers or Do Not Flush • Login Note: This status is typically used when a Print module/instrument is in a red error state and Start is unable to process samples. Pause Flush Carriers vs. Do Not Flush Exit GUI Flush Carriers – sends all tubes out of instrument buffer for potential rerouting. Diagnostics Reset On-line Going Off-line Off-line Reboot Backup Recovery Note: Flush Carriers requires the operator to unschedule tests in CentraLink prior to Expected: 0 Incomplete: 0 Complete: 0 reprocessing. Do Not Flush – Keeps tubes in place until the instrument is back On-line. Once On-line tubes will be flushed from the buffer. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. All rights reserved. Module / Instrument Status Stand-by Sets the chosen module into stand-by status. Module is On-line, but not accepting samples. Example: Select Stand-by to prevent the Refrigerated Storage Module (RSM) from storing additional sample tubes when it is near full capacity. The RSM will continue to allow retrieval and disposal of sample tubes as needed. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Sample Processing Input Lane Selection Prior to loading samples, ensure all modules and instruments are On-line • and ready to process samples Ensure all input racks are in lanes assigned for their appropriate tube types • Racks in Routine lanes are processed in the order in which they are loaded • Lane Type Indicator Description Sample tubes that require all pre-analytic processing based on hardware Routine Input configuration. For chemistry samples, centrifuging and decapping, if those modules are both installed on the system. For hematology, tubes are routed directly to the instrument. Uncapped Routine Input Uncapped, pre-spun tube that can be sent directly to the analyzer Centrifuged Routine Input Capped, pre-spun samples that require decapping Sealed Routine Input Pre-spun sample tubes that require desealing © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. Sample Processing © Siemens AG 2013. All rights reserved. Sample Processing Priority Input Lane Selection Prior to loading samples, ensure all modules and instruments are On-line • and ready to process samples Ensure all input racks are in lanes assigned for their appropriate tube types • Priority lanes are processed before samples in Routine lanes • Lane Type Indicator Description Priority Input Tubes will be given priority handling on the system, with all pre-analytic processing required on those tubes based on hardware configuration. Uncapped Priority Input Uncapped, pre-spun priority tube that can be sent directly to the analyzer Centrifuged Priority Input Capped, pre-spun priority samples that require decapping © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Sample Processing Output Lane Configurations Ensure empty racks are loaded in Routine, Priority and Incomplete lanes prior to processing • Sample tubes are returned to the Priority Output rack if an error occurs • Lane Type Indicator Description Complete Output Complete (C) samples, if no Storage Module is available Incomplete (I) because of an error • • Priority Output Complete (C) because of a system error; tube cannot be routed Unloaded because of a Purge command • Complete or Incomplete retrieved with a “deliver if not sorted” command • Incomplete Output Incomplete (I) samples because of an unavailable assay or an Off-line or overloaded analyzer © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Sample Processing Sorting Samples can be sorted and routed to the I/O Module, Rack Output Module or Refrigerated Storage Module • Sorting can be accomplished based on the information available to the LAS with samples being sorted to preconfigured • locations. Lane Type Indicator Description Sorted Output Complete (C) or Incomplete (I) samples with sorting tests defined on the sample • Incomplete (I) because a configured assay is: Unavailable on the instrument • Generic Sorted Output A module/instrument is off-line • An instrument is currently overloaded • © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Sample Processing Load Samples in I/O Module A B C D 1. Load samples into the rack, begin with column A, position 1. O Note: Do not skip positions, this will 1 1 1 result in unprocessed samples. (e.g. 2 1 the orange sample positions will not 2 be processed) 3 od 3 4 2. Identify an appropriate lane. od 4 Load the rack into the system 5 3. 5 4. Press Start, if necessary 6 6 7 Unload Samples in I/O Module 7 8 1. Print out the sample status 8 9 2. Unlock the rack by pushing the 9 corresponding lane button on the 10 10 LED bar 11 11 3. Wait for the LED button to begin 12 12 blinking, then grasp the rack 0000 handle and gently push the rack inward to release the lock 4. Pull the rack completely out from the lane. 5. Reload an empty rack © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Sample Processing View Samples by Rack SIEMENS Aptio 1. Select any rack with tubes present from the Overview Samples 15:58:26 Overview screen to view the samples on the 113 Samples (Tube Location = &3-? - Update Timestamp >= 0000 - Update Timestamp <= 2359) rack. Samples SAMPLE ID P S LOCATION ERROR ? The Samples screen table opens and displays: Tests APT8 I {IOM-L19-A02} SC016 Overdue Incomplete Sa 1096 I {IOM-L19-A01} SC016 Overdue Incomplete sa Sample ID Exceptions 1088 R I {IOM-L10-A05-R4830} SC016 Overdue Incomplete Sa • 1094 I {IOM-L10-A04-R4830} SC016 Overdue Incomplete Sa Priority (P) – Stat (S) or Routine (R) Configuration 1089 I {IOM-L10-A03-R4830} SCOOE Duplicate Sample ID • 1099 I {IOM-L10-A01-R4830} SC016 Overdue Incomplete Sa System 1026 R C [IOM-L03-A05-R4832] No Error • Status (S) – Expected (E), Incomplete (I) or 1036 R C [IOM-L03-A04-R4832] No Error Complete (C) 1061 R C [IOM-L03-A03-R4832] No Error Counters 1096 R C [IOM-L03-A02-R4832] No Error • Location: 1027 R C [IOM-L03-A01-R4832] No Error Login 1099 R E Unknown No Error sample is located where 1098 R E Unknown No Error Print 1097 R E Unknown No Error – …………… indicated 1095 R E Unknown No Error Start 1094 R E Unknown No Error {………….} – last indicated tube location, 1093 R E Unknown No Error Pause 1092 R E Unknown No Error rack reused, sample unloaded 1091 R E Unknown No Error 1 m m 1090 R E Unknown No Error [………….] – last indicated tube location Exit GUI 1089 R E Unknown No Error Unknown – tube has not been introduced onto system Refresh Add Test Complete Deliver Remove • Error – samples tubes with errors will be posted here. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Sample Processing Sample Search SIEMENS System is in Pause Mode Aptio 1. Select Samples from the Navigation OVI Search 2:39 || Buttons Sample ID Exact Match Priority Tube Status 1 Sa Any Any 2. Select Clear Search to select new 20 Patient Tube Error Code search criteria EXCE Tube Type Tube Seal Tube Cap Cap Type 0 3. Use each pull down menu to filter the Confi Any Any Any search criteria Status Location 4. Confirm selections by selecting the Sy Any Type Rack Position Any check mark Co Node Any Note: Sample screen will display the list of ID O Floo 0 Lane 0 sample tubes (up to 1000 entries) that match the search parameters Date Lost Tubes P 2 4 Ex Exclude Invalid SIDs x Clear Search Ops Include Disposed Samples Expected: 0 Incomplete: 0 Complete: 0 © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Sample Processing Deliver a sample SIEMENS Aptio Perform a deliver to retrieve a tube from anywhere Overview Samples FSE 15:58:26 113 Samples (Tube Location = &3-? - Update Timestamp >= 0000 - Update Timestamp <= 2359) on the automation system. Samples Note: When delivery of a specific sample is SAMPLE ID P S LOCATION A ERROR requested only the current process is completed. Tests APT8 I {IOM-L19-A02} SC016 Overdue Incomplete Sa APT11 5 I {IOM-L19-A01} SC016 Overdue Incomplete Sa 1. Select Samples. Exceptions 1088 R I {IOM-L10-A05-R4830} SC016 Overdue Incomplete Sa APT1 I {IOM-L10-A04-R4830} SC016 overdue Incomplete Sa Configuration Dupl-APT11 I {IOM-L10-A03-R4830} SCOOE Duplicate Sample ID 2. Select Clear Search ROB 29 I {IOM-L10-A01-R4830} SC016 Overdue Incomplete Sa 1026 R C [IOM-L03-A05-R4832] HHHHHH No Error 3. Enter the ID of the sample tube System 1036 R C TIOM-L03-A04-R48321 No Error 1061 4. Select checkmark Counters 1096 Apply command to the selected Sample or to all Samples of the List? 1027 8 5. Select the row of the relevant sample ID Login 1099 1098 x All Samples 6. Select checkmark Print 1097 Selected Sample 1095 7. Select Deliver Start 1094 R E Unknown No Error 1093 R E Unknown No Error 8. Choose Selected Sample or All Samples to Paus 1092 R E Unknown No Error 1091 R E Unknown No Error apply the delivery command Exit GUI 1090 R E Unknown No Error 1089 R E Unknown No Error Note: The sample tube is unloaded into a Priority 6 Output rack or Sorted Output rack, if configured. Refresh Add Test Complete Deliver 7 © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Sample Processing Remove a sample SIEMENS Aptio Select Remove only if the sample is physically Overview Samples FSE 15:58:26 being removed from the system. 113 Samples (Tube Location = &3-? - Update Timestamp >= 0000 - Update Timestamp <= 2359) Samples SAMPLE ID P LOCATION ERROR ? 1. Select Samples S Tests APT8 I {IOM-L19-A02} SC016 Overdue Incomplete Sa 2. Select Clear Search APT11 I {IOM-L19-A01} SC016 Overdue Incomplete Sa Exceptions 1088 5 R I {IOM-L10-A05-R4830} SC016 Overdue Incomplete Sa 3. Enter the ID of the sample tube APT1 I {IOM-L10-A04-R4830} SC016 Overdue Incomplete Sa Configuration Dupl-APT11 I {IOM-L10-A03-R4830} SCOOE Duplicate Sample ID 4. Select checkmark ROB 29 I {IOM-L10-A01-R4830} SC016 Overdue Incomplete Sa System 1026 R C [IOM-L03-A05-R4832] No Error 5. Select the row of the relevant sample ID 1036 R C [IOM-L03-A04-R4832] No Error 1061 R C [IOM-L03-A03-R4832] No Error Counters 1096 Select checkmark R C [IOM-L03-A02-R4832] No Error 6. 1027 R C [IOM-L03-A01-R4832] No Error Login 1099 R E Unknown No Error 7. Select Remove 1098 R E Unknown No Error Print 1097 R E Unknown No Error 8. Confirm next dialog if the sample should be 1095 R E Unknown No Error removed from the sample location database Start 1094 R E Unknown No Error 1093 R E Unknown No Error Pause 1092 R E Unknown No Error 1091 R E Unknown No Error 1090 No Error Note: Aptio™ Automation considers this sample Exit GUI R E Unknown 1089 R E Unknown No Error manually removed from the system. 6 Refresh Add Test Complete Deliver Remove 7 © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Daily Maintenance Empty Waste • Empty the waste on the Decapper Module • Empty the waste on the Desealer Module • Empty the waste on the Refrigerated Storage Module • Empty the waste tips on the Aliquoter Module 1. Select module 2. Select Going Off-line 3. Replace the biohazard bags on Decapper, Desealer and Refrigerated Storage Modules 4. Clean Aliquoter Module waste with 10% bleach 5. Bring module On-line Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure. Supplies needed: Biohazard bags ! Observe all warnings and cautions stated in the 10% bleach Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. Daily Maintenance Daily Maintenance Weekly Maintenance Clean and lubricate the centrifuge 6. Clean the surface of the centrifuge loading 1. Select the centrifuge module from the and unloading area Overview Screen 7. Perform error recovery procedure to complete 2. Select Going Off-line this maintenance item Note: Ensure the centrifuge robot and centrifuge Refer to the Aptio™ Automation Operator’s module have stopped before proceeding Guide, Preventative Maintenance when 2. Remove centrifuge inserts from the performing this procedure. loading/unloading area and the centrifuge a) Clean each bucket and inspect for cracks 3. Remove the black metal rotor buckets from the centrifuge interior a) Clean each rotor bucket and inspect for cracks Note: if any buckets are cracked or corroded contact Siemens Customer Care Center 4. Clean and lubricate the centrifuge interior 5. Reload rotors and centrifuge buckets Supplies needed: Detergent pH 5 - pH 8 70% isopropyl alcohol 10% bleach solution Lint-free cloth ! Observe all warnings and cautions stated in the Deionized (DI) water Aptio™ Automation Operator's Guide. Centrifuge grease © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Weekly Maintenance Weekly Maintenance Clean the I/O Worktable 1. Select the I/O Module from the Overview Screen 2. Select Going Off-line 2. Remove all racks 3. Unlock safety covers, lift the safety cover and lock in place 4. Clean the worktable with a lint-free cloth and 10% bleach solution 5. Release the locking mechanism 6. Close and lock the safety cover 7. Perform error recovery procedure to complete this maintenance item Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure. Supplies needed: 10% bleach solution ! Observe all warnings and cautions stated in the Lint-free cloth Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Weekly Maintenance Aliquoter Module Tasks 1. Empty secondary sample tube waste 2. Fill Aspiration Tank 3. Empty waste tank 4. Clean the waste cup 2 Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure. 3 Supplies needed: 10% bleach solution Deionized (DI) water ! Observe all warnings and cautions stated in the Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Monthly Maintenance Clean or replace air filters on computer and remove dust from UPS 1. Open the IOM access door 2. Loosen the two thumbscrews and remove computer air filter. 3. Replace with a new or clean, dry filter 4. Using a lint –free cloth remove any dust from UPS, if present Clean and inspect Sample Racks 1. Clean all racks with a lint-free cloth and 10% bleach solution 2. Inspect silicone tabs 3. Air dry and replace in module Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure. Supplies needed: 10% bleach solution Computer Air Filter Lint-free cloth Deionized (DI) water ! Observe all warnings and cautions stated in the Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Monthly Maintenance Monthly Maintenance Clean the robot gripper on the following modules: • Rack Input • Rack Output • Bulk Input • Input/Output Module • Centrifuge • Refrigerated Storage • ADVIA 2120i Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure. Supplies needed: Lint-free cloth Hex Tool Observe all warnings and cautions stated in the 10% bleach solution ! Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Monthly Maintenance Clean and inspect tube gripper pads and head on the following modules: • Decapper • Desealer • Recapper Clean and inspect the tube gripper pads on the following module: • Sealer Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure. Supplies needed: Lint-free cloth Soapy water Observe all warnings and cautions stated in the 10% bleach solution Hex tool ! Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Monthly Maintenance Clean the waste chute on the Decapper Module 1. Select the I/O Module from the Overview Screen 2. Select Going Off-line 3. Bring the head of the Decapper module up 4. Remove the cover 5. Move the head counterclockwise 6. Remove the rolled plastic sheet insert from the waste chute and clean with a lint-free cloth and soapy water 7. Dry the plastic insert, roll and return to the waste chute 8. Move the head clockwise 9. Replace the cover 10.Bring module On-line Supplies needed: Lint-free cloth Soapy water ! Observe all warnings and cautions stated in the Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Monthly Maintenance Aliquoter Module 1. Select the Aliquoter Module from the Overview Screen 2. Select Going Off-line 3. Open the labeler door 5 4. Clean the secondary tube presence sensor 5. Clean all secondary tube rollers 5 6. Close the labeler door 7. Select Recovery 4 8. Follow guided recovery prompts to clear the error 9. Bring module On-line Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure. Supplies needed: Lint-free cloth Observe all warnings and cautions stated in the 70% alcohol ! Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. As Needed Maintenance Clean the following modules with 10% bleach and lint-free cloth as needed: Rack Input worktable • Rack Output worktable • Bulk Input worktable • Bulk Input hopper • Check sample carrier integrity 1. Ensure all sample carrier on the system are empty 2. Shut down the system 3. Visually inspect the sample carriers for damage 4. Check that the fingers can hold a sample tube securely 5. If a sample carrier is damaged remove it from the track Supplies needed: Lint-free cloth 10% bleach solution ! Observe all warnings and cautions stated in the Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. As Needed Maintenance © Siemens AG 2013. All rights reserved. As Needed Maintenance Replace the foil reel on the Sealer Module 1. Bring module off-line by selecting Going Off-line 2. Pause the system and ensure that all belts have stopped before proceeding. 3. Home the sealing head 4. Prepare module for foil loading 5. Replace the foil reel 6. Aptio system will cut ten foil pieces, ensure that all foil debris is cleared to prevent carrier misreads 7. Start the system 8. Reset the reel count 9. Bring On-line Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure. Supplies needed: Foil Reel ! Observe all warnings and cautions stated in the Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. As Needed Maintenance Loading secondary sample tubes on the Secondary Sample Tubes Com Aliquoter Module Conteneur poser farbee of dt secondaires (D) B 1. Select the Aliquoter Module from the Overview Screen 2. Select Going Off-line MAX 3. Remove the tube container lid and place tubes in the container Note: Fill the secondary sample tubes container to the MAX fill line. Do not overfill the container. 1. Replace the lid 2. Select Diagnostics- Tube Hopper & Pinchroller Barc Select Tube Box then Tube Box Filled inpes 3. 4. Bring module On-line Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure. Supplies needed: Secondary sample tubes ! Observe all warnings and cautions stated in the Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. As Needed Maintenance Loading tips on the Aliquoter Module 7 1. Select the Aliquoter Module from the Overview Screen Aliquater cos Cpeo 2. Select Going Off-line 3. Remove the Tips Container lid 4. Remove the bottom from under the tips box 5. Insert the box into the tips container 6. Pull the paper strips away from the box 7. Pull one end of the paper strips until both strips are out of the box 8 8. Hold the handles and slowly lift the box out of the tips container er conductive tips 9. Replace the tips container lid 10.Select Diagnostics-Tips then Tip Box Filled 11.Bring module On-line Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure. Supplies needed: Tips box ! Observe all warnings and cautions stated in the Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. As Needed Maintenance Replace the label roll on the Aliquoter Module 1. Select the Aliquoter Module from the 3 Overview Screen 2. Select Off-line. Select Do Not Flush 3. Open the labeler door. Lift the hinged secondary tube labeler 4. Press the white latch, then press the black 4 release lever to open the print head 5. Pull the black plastic take up spool clip to 5 remove it 1-AQM 6. Pull the label stock roll latch spring lock open, then move it away from the label roll 6 7. Remove the old roll and takeup spool Refer to the Aptio™ Automation Operator’s Guide, Preventative Maintenance when performing this procedure Supplies needed: Label Roll Secondary sample tube ! Observe all warnings and cautions stated in the Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. As Needed Maintenance Replace the label roll on the Aliquoter Module 8. Load the new label roll and close the label stock roll latch 14 9. Feed the label tape end up the right side of the labeler, over the top and down the left side. 13 10.Wrap the tape end around the take up spool in a clockwise direction. Replace the black clip so it securely holds the tape end 11.Rotate the takeup spool in a clockwise 10 1-AQM direction to remove any slack 12.Check that the label roll is straight as it feeds into the labeling area 8 13. Close the print head 14.Close the hinged secondary tube labeler Supplies needed: Label Roll Secondary sample tube ! Observe all warnings and cautions stated in the Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. As Needed Maintenance Replace the label roll on the Aliquoter Module 16 15.Advance the label tape using the feed button 16.Place a secondary tube in the labeling area between the rollers with the open end closest to the operator 17.Select Diagnostics – Labelling & BCR 18.Confirm next dialog by selecting the check mark 19.Select Print Label 20.Select Labeling Test 1 21.Verify that the label is correctly positioned and that printed data (barcode, human readable, and four printed rows) is legible 22.Close the labeler door and bring the module On-line Supplies needed: Observe all warnings and cautions stated in the Label Roll ! Secondary sample tube Aptio™ Automation Operator's Guide. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Shut Down and Start Up 1. Remove all samples from track 2. Select System on the Overview screen 3. Select Purge from the function menu ............. ............. ................ ................ 4. Select the check mark in the next dialog box ............. ................ ................ ......... ................ ................ 5. Wait until all samples have been unloaded ................. ................ ................ ................. ................ 6. Remove all racks from I/O Module and the RSM ................. ................ ................ ................ worktable 7. All modules/analyzers in error status must be recovered or set to Off-line La HDD 8. Select Shutdown from the function menu and RESET wait until the application is closed 9. Turn off the power: a. If the system has an internal UPS, pull the IOM access door outward to open it. Press and hold the UPS power button until the L green light flashes to indicate that the 9a C module is off b. If the system has an external UPS, turn off the main disconnect switch. It is located external to the Aptio system, typically on a wall mounted panel © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. Shutdown and © Siemens AG 2013. All rights reserved. Startup Shut Down and Start Up Startup 10. Turn on the system main disconnect switch if it was turned off during the shutdown. 11. For systems with an internal UPS, press and hold the UPS power button for 3 seconds. When the self-test LED checkmark turns green, proceed to the next step. If the system has an external UPS, this step is not LG necessary 12.Wait three minutes before pressing the I/O 12 Module computer power button 13. Change login from Guest to Operator level (100) 14. Select the Start button to start the system E:TON 9130 © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Troubleshooting Error Recovery SIEMENS Aptio Input/Output Module - Status Operator 16:48:14 Note: Ensure that the Track Module button is Overview Status: Undefined Error 04B0: Safety Shield Open (Red) not red. If Track Module button is red other Samples ITEM VALUE 2 error recovery procedures will not work. Tests Node ID Perform Track Module error recovery first if Room for Empty Carriers needed. Exceptions Room for Routine Samples Room for STAT Samples OOOH 1. Select the module/analyzer in Error Status Configuration (red button) System 2. Confirm next dialog by selecting the Counters checkmark Login 3. Select Recovery from the function menu Print Start Pause Exit GUI 3 Diagnostics Reset On-line Off-line Remove Tube Reboot Backup Recovery Expected: 0 Incomplete: 0 Complete: 0 © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. Troubleshooting © Siemens AG 2013. All rights reserved. Troubleshooting Error Recovery Input/Output Module 4. The Error Explanation Box contains the Error Code Error Code, the Error Message and the Error 04B0 recover instructions for the Error or Warning Error Message 5. Select Recovery from the Error Explanation Safety Shield Open box 6. Follow guided error recovery steps. Error Type Red 7. Select the options that are most appropriate Step by Step Recovery Possible Causes Close the Safety If the Recovery is successfully executed, the 1. A Sample Tube is located in the Robot Gripper and it should be 111 moved to its source (information related to source and destination Error Recovery. In error is automatically reset. are displayed here below). he red cells have 2. A Sample Tube is located in the Robot Gripper and it should be moved to its destination (information related to source and er and it should be Note: Many warning statuses (yellow) are destination are displayed here below). rce and destination system auto recoverable and require no user 3. There is no Sample Tube located in Robot Gripper. Screen. intervention. Source: n/a Destination: n/a Help Recovery 6 7 Choose an Option 1 2 3 X © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Troubleshooting Samples in Priority Output SIEMENS Aptio Overview 3012 prvisor 13:53:27 1. Select the Priority Output Lane Button Samples Error Code SC016 TUS 2 2. Print the list of samples Tests Error Message 3. Remove the rack of samples Exceptions Overdue Incomplete Sample 4. Perform a sample search Configuration Error Type 5. Select the error code to view further details System Yellow Error Recovery 6. Select Recovery and follow guided error Counters No Test Order has been received from the Host LIS for the recovery steps Sample Tube flagged with this error. Login Check Host LIS Test Orders for the Sample Tube. 7. If the error has been resolved, reintroduce The Sample Tube is sent to Priority Output Racks. the sample to the system Print Unlock the Priority Output Rack. Obtain the Sample Tube and process it manually. Examples of sample errors: Start 6 Duplicate sample ID Pause • Unreadable sample ID Exit GUI Print Show Help Recovery • Back ... System errors that may affect results • Previous Next Priority Add Test Complete Deliver Remove Tube Log More ... Note: When a system error has occurred that Expected: 99 Incomplete: 2 Complete: 1 may affect results, the associated error message is also sent to CentraLink. Follow the guided recovery steps to resolve the error. Do not report results directly from the analyzer as these results will not be flagged with Aptio system errors. © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. © Siemens AG 2013. All rights reserved. Note: This document is for supplemental use only, and not meant to be used in place of primary technical materials. This guide and the software described within, are copyrighted. No part of this may be copied, reproduced, translated, or reduced to any electronic medium or machine-readable form without the prior written consent of Siemens Healthcare Diagnostics. All trademarks are the property of their respective owners. Global Siemens Headquarters Global Siemens Healthcare Headquarters Global Division Siemens AG Siemens AG Siemens Healthcare Diagnostics Inc. Wittelsbacherplatz 2 Healthcare Sector 511 Benedict Avenue 80333 Muenchen Henkestrasse 127 Tarrytown, NY 10591-5005 Germany 91052 Erlangen USA Germany www.siemens.com/diagnostics © Siemens Healthcare Diagnostics Inc. 2015 All rights reserved. Page 44 2014-07-22 Global Product Education