Atellica® Inventory Manager Android Handheld Scanner Job Aid

Android Handheld Scanner Job Aid Atellica® Inventory Manager This job aid provides information about the new Android handheld scanner (Model MC3330R) available in the Atellica Inventory Manager. Use the Atellica IN Handheld application on the handheld scanner to complete the following actions: · Check in pre-labeled items · Check in items using RFID labels · Check out items to remove from inventory · Transfer inventory items to a new lab/location · Reconcile physical inventory within a storage location The following are some navigational tips: · If the screen times out, quickly press the red power button to restore the screen. Swipe up from the bottom of the display to access the Main Menu screen · Tapping on the O (circle) at the bottom center of the screen returns you to the main screen · Tapping on the < (back button) at the bottom left of the screen returns you to the previous screen Power On and Log In to the Handheld Scanner (if necessary) 1. Press and hold the red power button on the lower right 2. Log in to the Handheld Scanner (if necessary) Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Launching the Atellica Inventory Manager Handheld Application 1. In the Android screen, select the caret O @ 3:00 PM G 123RFID .. Google PTT Expr .. Photos Play Store M D O O Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 2 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 2. In the Search apps screen, select the AINHandheld icon to start the application @ 3:04 PM Q Search apps 123RFID .. AINHand .. Assistant Battery M .. 31 Bluetooth .. Calculator Calendar Chrome Clock Contacts DataWed .. Device Ce .. @ Diagnosti .. Drive DWDemo Email M Files Gmail Google Hangouts O 0 D 3. If authentication is enabled in Configuration, a user ID and a PIN are required to sign in a. Select the User ID from the drop-down list b. Enter the PIN 4. The Main Menu displays Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 3 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Atellica Inventory Manager Main Menu · Check In - Select to check in pre-labeled items and RFID labels · Check Out - Select to check items out of inventory · Inventory Check - Select to scan items in an inventory location and compare with the information in the web application · Inventory Transfer - Select to move items from one lab/location to another lab/location · Menu icon = Select to access Settings or sign out of the application - = Atellica® Inventory Manager E Check-in Check Out Inventory Check Inventory Transfer Version 1.0.0 Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 4 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Configuration Settings Configuration settings include the default lab, default location and check in mode used to check in pre-labeled items. Use the default lab and default location settings on the handheld scanner to direct items to that location if the shipping box being checked in is not associated with an order or if the ordering rule for an item does not have a default location. Check these settings on the handheld before checking in a shipping box. 1. To access the Configuration settings, select the Menu icon 2. Select Settings > Configuration 3. The Configuration tab opens Settings Configuration Advanced Default Lab: Central Laboratory Change Default Location: Chem Refrigerator/Middle Door Change Check-in Mode: Shipping Box ID Language: English Sign out(min): 30 4. To change the Default Lab: a. In the Default Lab area, select Change b. Select the name of the Default Lab from the drop-down menu c. Select Change 5. To change the Default Location: a. In the Default Location area, select Change b. Select the name of the Default Location from the drop-down menu c. Select Change Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 5 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Check In Pre-Labeled Orders using the Shipping Box Label 1. Confirm the Default Lab and Default Storage locations on the Configuration tab in Settings are correct for the items you are checking in 2. Locate the Shipping Box ID barcode on the shipping boxes 3. Select Check In on the Main Menu. The Box tab displays Pre-Labeled Check In Box Verify Check-In Details Shipping Box ID Delivery Number Product Qty Check-in 4. Scan the Shipping Box ID barcode · A list of the pre-labeled products and quantities included in the shipping box displays · If the Shipping Box label is not readable, enter the full Shipping Box ID in the Shipping Box ID field and the last 4 digits of the Delivery number in the Delivery Number field Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 6 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Pre-Labeled Check In Box Verify Check-In Details Shipping Box ID 1065763984 Delivery Number 2143 Product Qty 146 LIQUICHEK CARDIAC MKR+ LT L1: 6X3ML 2 Atellica CH B2M CAL 2 Check-in 5. Select Enter 6. Select Check-In The Atellica Inventory Manager checks in the pre-labeled items into the assigned storage location defined in the ordering rule or into the default lab and storage location that is configured in the handheld application. Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 7 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Check-In Pre-labeled Orders using RFID labels The RFID Tags Check-In Mode enables pre-labeled items to be checked in by scanning the RFID labels. Open the box and start by arranging all the labeled items of a single product in one area and keep each product separate from the others. Configure Settings for RFID Tag Scanning 1. Select the Menu icon = 2. Select Settings > Configuration 3. Confirm the Default Lab and Default Location are correct for the location to check in the items. If the Default Lab and Default Location are not correct, select Change and make the appropriate changes 4. In the Check-in Mode drop-down menu, select RFID Tags Settings Configuration Advanced Default Lab: Central Laboratory Change Default Location: Chem Refrigerator/Middle Door Change Check-in Mode: Shipping Box ID RFID Tags Sign out(min): 30 5. Select the < (back arrow) to return to the Main Menu Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 8 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Checking In Items using RFID Tags Setting 1. On the Main Menu, select Check-In. The RFID Tags Check-In window displays 2. With the RFID Tags Check-In window open, scan the RFID label on the box. The last 5 digits of the SGTIN display RFID Tags Check-In SGTIN OD9DD OD9DA OD9DC 0 OD9DB Get Product Name Change Location Delete Selected Check-in 3. To view details about an item on the list before checking it in, select the item. To clear the screen and rescan the items, select the SGTIN check box a. Select Get Product Name to view the product name of the item b. Select Delete Selected to remove that item from being checked in c. Select Change Location if the location for this item is different than what was set as the Default Location 4. Select Check-In. To scan additional items, return to the Main Menu screen by selecting the < (back arrow), then repeat the Check In procedure The row color indicates the check-in status for each item. If item check in is successful, the row color changes to green, and the product name and check in location display. If the item fails check in, the row color changes to red with a failure message. Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 9 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Check Out Items Use Check Out to remove items from inventory. 1. Physically remove items to be checked out from the storage location 2. On the Main Menu, select Check Out 3. Select the appropriate reason code for the checkout from the Check Out Reason Code drop-down menu Check Out Check-Out Reason Code: Consumption Damaged Expired Transfer to 3rd Party Transfer to Lab Clear Check Out 1) Ready 4. Scan the RFID labels of those items that need to be checked out. You can select the product row to view the scanned SGTINs for that product. The scanned SGTINs display in a separate window 5. Navigate back to the Check Out screen 6. Select any items that should not be checked out and select Clear 7. Select the items to check out from the inventory. Use the header check box to select all items 8. Select Check Out to send the results of the scan to the Atellica Inventory Manager web application. When the check-out operation completes, a message displays that the check out request is sent 9. Select OK Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 10 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Transfer Inventory Use inventory transfer to move items from one lab/location to another lab/location. 1. Physically remove the items to be transferred from the storage location 2. On the Main Menu, select Inventory Transfer 3. Select the plus sign (+) next to the lab name to open a tree view of the storable locations 4. Continue selecting the plus sign to expand the tree view to display the locations 5. Select the location the items are being transferred to. Storable locations have a white background 6. Scan the RFID labels of those items that need to be transferred. The last 5 digits of the scanned SGTINs display. Select the SGTIN row to view the details of an item General Hospital > Central Laboratory > Walk-in Refrigerator > Left Shelves Product Fnd V 00053 ODCDA 1 00005 00004 00004 1 00003 1 Clear Send 1) Ready 7. Select any items that should not be transferred and select Clear 8. Select the items to be transferred. Use the header check box to select all items 9. Select Send to send the results of the scan to the Atellica Inventory Manager web application. When the transfer operation completes, a message displays that the transfer items request is sent 10. Select OK Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 11 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Check Inventory Use Inventory Check to scan the RFID labels of items in a specified location and compare the scan results with what is expected for that location. The results of the scan are sent to the Atellica Inventory Manager web application for further reconciliation. 1. On the Main Menu, select Inventory Check 2. Select the plus sign (+) next to the lab name to open a tree view of the storable locations 3. Continue selecting the plus sign (+) to expand the tree view to display the locations Inventory Check General Hospital Central Laboratory Chem Refrigerator + Left Door Middle Door + Right Door Freezer + Ambient Storage 4. Select a storable location (white background). View a list of products and expected quantities of each product before scanning the items 5. Press and hold the handheld scanner trigger to scan the selected storage location. The power LEDs on the sides of the screen will rapidly flash while detecting RFID labels Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 12 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 6. When releasing the trigger, the list of products on the screen updates with the results of the scan. Colors indicate the item status: · Green - All expected items have been found · Orange - Not all expected items were found. Re-scan those products to see if any additional RFID labels can be read. A manual count of the items may also be helpful. If there are fewer items than expected, check the items out in the Atellica Inventory Manager web application · Yellow - Unexpected items were found. Unexpected items are either items that the system registered as consumed, but need to be checked back in, or items picked up in the scan from adjacent locations, which can be ignored. If the expected value of items is zero, remove these lines by selecting Clear Note: Unexpected products are not shown by default. A slider at the top of the inventory list can be used to show unexpected products. 7. You can select the product row to view the scanned SGTINs for that product. The scanned SGTINs display in a separate window 8. Navigate back to the Inventory Check screen 9. Select any items that should not be included in the inventory check and select Clear 10. Select the items to be reconciled in the Atellica Inventory Manager web application. Use the header check box to select all items 11.Select Finish to send the scan results to the web application 12. In the Atellica Inventory Manager web application, select Inventory > Inventory Check to adjust the inventory Sign Out of the Atellica Inventory Handheld Application 1. Select the Menu icon = 2. Select Sign Out Power Off the Handheld Scanner (if necessary) 1. Press and hold the red power button on the lower right 2. Select Power off Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 13 of 14 Job Aid | Android Handheld Scanner Effective Date: 19/AUG/2020 | HOOD05162003120873 Please note that the learning material is for training purposes only! For the proper use of the software or hardware, please always use the Operator Manual or Instructions for Use (hereinafter collectively “Operator Manual”) issued by Siemens Healthineers. This material is to be used as training material only and shall by no means substitute the Operator Manual. Any material used in this training will not be updated on a regular basis and does not necessarily reflect the latest version of the software and hardware available at the time of the training. The Operator's Manual shall be used as your main reference, in particular for relevant safety information like warnings and cautions. Note: Some functions shown in this material are optional and might not be part of your system. Certain products, product related claims or functionalities (hereinafter collectively “Functionality”) may not (yet) be commercially available in your country. Due to regulatory requirements, the future availability of said Functionalities in any specific country is not guaranteed. Please contact your local Siemens Healthineers sales representative for the most current information. The reproduction, transmission or distribution of this training or its contents is not permitted without express written authority. Offenders will be liable for damages. All names and data of patients, parameters and configuration dependent designations are fictional and examples only. All rights, including rights created by patent grant or registration of a utility model or design, are reserved. Atellica is a registered trademark of Siemens Healthcare Diagnostics Inc. or its affiliates. All other trademarks and brands are the property of their respective owners. Copyright © Siemens Healthcare GmbH 2020 Siemens Healthineers Headquarters Siemens Healthcare GmbH Henkestr. 127 91052 Erlangen, Germany Phone: +49 9131 84-0 siemens-healthineers.com Unrestricted | Published by Siemens Healthcare GmbH © Siemens Healthcare GmbH, 2020 SIEMENS Master Template Effective Date: 3/5/2020 | HOOD05162003074494 Job Aid Effective Date: 19/AUG/2020 | HOOD05162003120873 Healthineers Page 14 of 14