PEPconnect

Atellica® Solution Preparing for Downtime Job Aid Version 1.25 and Below

This job aid provides advanced content on the topic of Preparing for Downtime on the Atellica® Solution.

SIEMENS Healthineers Atellica® Solution Preparing for Downtime Job Aid Template Effective Date: 27-MAY-2019 | HOOD05162003010284 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 Atellica® Solution SIEMENS Preparing for Downtime Healthineers The information in this document is intended to help prepare for LIS and Atellica Solution downtime in the lab. Refer to middleware-specific downtime processes for labs with Atellica® Data Manager/CentraLink™ Data Management System and/or Automation. 2 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 Atellica® Solution SIEMENS Preparing for Downtime Healthineers The following chart provides scenarios in which different combinations of the LIS and Atellica Solution modules are down: LIS Sample Handler / CH/IM Analyzer Action Magline Down Up Up Downtime for routine LIS maintenance or unexpected LIS downtime. Recommend creating an LIS Downtime Plan that may include: • Manual/batch patient ordering (see slides 4-6 for more information) • Importing the worklist (see slide 7 for more information) • Options for printing barcodes (see slide 8 for more information) • Using printed reports (see slide 9 for more information) Up Down Up If the SH and/or Magline are down, samples cannot be loaded in the SH. Use Emergency Sample Load (ESL) feature to manually run tubes at the analyzer. (see slide 10 for more information) Down Down Up If both the LIS and SH/Magline are down: • Use your LIS downtime plan for ordering/managing results (see above) • Use the ESL to load samples Up Up Intermittent Down Periodically the analyzer may be down or offline. The operator will wait to load tubes, or tubes will wait in the Sample Hander. No additional action needed. The following slides contain information on how to perform the actions and references to additional training and Online Help resources. 3 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to enable / disable LIS LIS Communication × 1. On the Status bar, select 2. Select Connect to LIS or Disconnect from LIS Connectivity Messages Diagnostics Connect to LIS Clear Results Diagnostics How to perform LIS diagnostics to test the LIS connection 1. On the Status bar, select Disconnect from LIS Clear Queries 2. Select Diagnostics Status Disconnected • The Atellica Solution sends a diagnostic message to the LIS and “Diagnostics in Progress” appears in the Status field ? • When the diagnostics are complete, the Status field displays one of the following messages indicating the status of the link: Message Description Diagnostics in progress The Atellica Solution is sending a diagnostic message to the LIS OK The LIS acknowledges the message indicating a successful communication Sent The Atellica Solution successfully sent a message to the remote system Failed to Receive The Atellica Solution received an invalid diagnostic message 3. If no status message appears or if a Failure message appears, check the Operator Event Log 4 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to manually order patient tests SIEMENS Healthineers Atellica Solution Version 1.14.0.2951003 SP00107 1. On the Command bar, select Patient Orders > Create Patient Patient O ders Maistrace Create Patient Orders " Create Batch Order by Rack Create Batch Orders by SID Ecit Mutiple Orders View Batch Orders Orders Sample Information Test Selections Enter test names. separated by commas. Sample ID 12345 Module Type Select Tests 2. Enter the sample information tack ID Orders Speciaten Soun x lest Replicates/ System Test Opbons Manus Dilution + X CEA x1(Undlutsd) 3. Select the tests to be ordered For Study Priority Rousne STAT 4. Select Save ASAP O Additional Sample Information For more information, access the following resources: Patient Demographics Patiert ID First • Online Help: Create Patient Orders Middle Last DOB MIDWYYYY 15 • PEPconnect: Sample Processing PEP to Go, and Manually Ordering Sex Patients Tests Video Location Additional Patient Information Prin Barcode Show se Hide Fiets RunID SingE Save Clear ? PEP ! si LabManager Thursday, May 10. 2018 8:30 AM 5 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to batch order patient tests by Rack ID SIEMENS Healthingers Atellica Solution Version 1.14.0.2951003 SP0010 System Samples Imentory Calibration Oc Patient Orders Workled Maintenance 1. On the Command bar, select Patient Orders > Create Batch Orders by Create Patient Orders Create Batch Order by Rack Create Batch Orders by SID Edit Multiple Orders View Batch Orders Sample Information Test Selections Enter test names, separated by commas. Rack ID Batch Name MondayBatch Module Type Select Tests Specimen Serum Orders Manual Dilution Enter the sample information Test Dilution/ Replicates 2. System Test Opsora/ Rack ID Add or Edit Rack IDs X NA kt(Undluted) 112367 X x1(Undiluted) 3. Select Add or Edit Rack IDs to enter the rack IDs (the handheld × CL KM(Undiluted) » Edt Test Options barcode reader can be use to scan rack barcodes) 4. Select the tests to be ordered Comment 1 5. Select Save Comment 2 6. To process the batch orders, the operator must select Activate Batch Comment 3 on the View Batch Orders screen Save Clear ? PEPER Thursday, May 10, 2018 8:30 AM 7. To stop using the Rack ID(s) for the batch, select Deactivate Batch on the View Batch Orders screen For more information, access the following resources: • Online Help: Create Batch Orders by Rack ID • PEPconnect: Creating Batch Orders by Rack ID Job Aid 6 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to batch order patient tests by SID Healthisters › Atellica Solution System Samples Inventory Calibration Oc Paters Orders Maintenance 1. On the Command bar, select Patient Orders > Create Batch Orders by Create Patient Orders Create Batch Order by Rack Create Batch Orders by SID Edit Multiple Orders View Batch Orders Range of Orders Test Selections Enter test names, separated by commas. SID Sample ID SCIAG-141 Module Type Select Tests Specify Range By Number of Samples Orders Enter the Sample ID for the first sample in the batch Number of Samples 20 X Test Replicates 2. System Test Options Print Barcode + X CEA DA Ed Test Ossons Sample Information 3. Select an option in the Specify Range By dropdown list and enter the Specimen Senum Manual Dilution appropriate value: For Stuc Priority Routine STAT ASAP • Number of Samples – the batch is defined by a specific number of Additional Sample information samples • Last Sample ID – the batch is defined by the beginning and ending Sample ID Save Clear 4. Enter the sample information ? PEPER Lablifanager Thursday, May 10, 2018:8:30 AM 5. Select the tests to be ordered 6. Select Save For more information, access the following resources: • Online Help: Create Batch Orders by SID • PEPconnect: Creating Batch Orders by SID Job Aid 7 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 Atellica® Solution SIEMENS Preparing for Downtime Healthineers Import Worklist × How to import a worklist Worklist Type Import worklist Import Carryover Study Worklist A worklist can be imported from a USB or file on the system computer. Import File File Browse 1. At the Command Bar, select Worklist > Worklist Overview Print Barcodes 2. Select Import Worklist at the bottom of the screen Sample ID Rack Number Mosh Position Test Replicates Reagent Lot Dilution Specimen Module Serial Number 3. Select Browse and navigate to the Worklist file 4. Select the Print Barcodes checkbox to print barcodes for all worklist samples 5. Select Import Worklist Worklist Format: Column Notes Example A Sample ID 1002 ? Import Worklist Close B Rack Number 1000 NOTE: In this table, the fields that are bold are required. The other C Tube position if the worklist contains a rack number in Column B A1 cells can be left blank. D Test name COR For more information about the format required for worklists, E Replicates - Must be 1 or more 5 access Online Help: About the Patient Order Worklist Format F Reagent lot number 307 G Dilution - Add multiple dilutions in new rows. Enter 0 for no dilution 50 H Specimen type Plasma 8 I Serial number of the analyzer. Can be blank F3F847474 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to print patient barcodes Patient barcodes can be printed from any of these screens: • Create Patient Orders – can print a barcode for one patient at a time by using the Print Barcode button • Create Batch Orders by SID – can print barcodes for all samples in the batch by using the Print Barcode checkbox when creating the order • Worklist Overview – can print barcodes for selected samples by using the Print Patient Barcodes button • Worklist Overview > Import Worklist – can print barcodes for all samples that are part of the import by using the Print Barcodes button 9 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to enable / disable printing automatic reports 1. On the Command bar, select Setup > Settings > Reports Setup 2. Select Automatic Reports 3. To enable automatic reports, select Enable Automatic Results Reports 4. Select a report configuration: Lab Results Report by Sample or Runtime Reports – check this 5. Select any applicable printer options For more information on configuring automatic reports, access Online Help: About Automatic Reports Settings 10 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to use the Emergency Sample Load (ESL) feature NOTE: This feature allows you to run one sample at a time. This is To enter ESL mode on the system: intended for urgent care tests, it is not recommended to be used for your entire work load. 1. Stop the Atellica Magline Transport 2. Select Enter Emergency Sample Load > Yes After the system enters ESL mode, the operator controls the system from the appropriate analyzer module display. The system provides all instructions for how to use ESL mode on the module display. Calibrators, capillary tubes, and false bottom tubes cannot be run using ESL. For more information, access the following resources: • Online Help: About Emergency Sample Load Mode / Entering ESL Mode on the System • PEPconnect: Running Samples During Downtime Using ESL Video 11 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020 SIEMENS Healthineers Please note that the learning material is for training purposes only. For the proper use of the software or hardware, please always use the Operator Manual or Instructions for Use (hereinafter collectively “Operator Manual”) issued by Siemens Healthineers. This material is to be used as training material only and shall by no means substitute the Operator Manual. Any material used in this training will not be updated on a regular basis and does not necessarily reflect the latest version of the software and hardware available at the time of the training. The Operator's Manual shall be used as your main reference, in particular for relevant safety information like warnings and cautions. Note: Some functions shown in this material are optional and might not be part of your system. Certain products, product related claims or functionalities (hereinafter collectively “Functionality”) may not (yet) be commercially available in your country. Due to regulatory requirements, the future availability of said Functionalities in any specific country is not guaranteed. Please contact your local Siemens Healthineers sales representative for the most current information. The reproduction, transmission or distribution of this training or its contents is not permitted without express written authority. Offenders will be liable for damages. All names and data of patients, parameters and configuration dependent designations are fictional and examples only. All rights, including rights created by patent grant or registration of a utility model or design, are reserved. Atellica, and all associated marks are trademarks of Siemens Healthcare Diagnostics Inc. or its affiliates. All other trademarks and brands are the property of their respective owners. Product availability varies by country and is subject to varying regulatory requirements. Please contact your local representative for availability. Copyright © Siemens Healthcare GmbH 2020 Global Siemens Healthineers Headquarters Henkestr. 127 91052 Erlangen, Germany Phone: +49 9131 84 0 siemens.com/healthineers 12 Effective Date: 14-JUL-2020 | HOOD05162003101159 Unrestricted © Siemens Healthcare GmbH, 2020