DCA Vantage® Analyzer Maintenance Online Training

The Report Manager also includes security that can be applied to folders and reports. With this security, the administrator can create security roles for the users who will be accessing the site. These security roles control which folders and reports a user is allowed to access. User access for each folder can be managed from the security section.  To modify folder security, click the dropdown arrow to the right of the folder, and select security. For more information on Folder Security refer to the "Managing SSRS Users" section of the syngo Workflow SLR System Administration Manual Welcome to the DCA Vantage® Analyzer Maintenance Online Training Course.   Performing scheduled and as needed maintenance ensures that the analyzer operates efficiently and provides accurate results. In this course, you will learn about the materials and procedures required to perform routine cleaning and maintenance on the DCA Vantage® Analyzer. Select Next to continue.   Identify As Needed Maintenance tasks and requirements Identify Quarterly Maintenance tasks and requirements Identify the steps to power off the analyzer Identify Weekly Maintenance tasks and requirements Locate the System Maintenance Status Screen and System Maintenance Log Upon successful completion of this course, you will be able to: Select Next to continue. Report files can be moved to any location within SSRS.  This does not create a copy of the file, but removes it from its original location.  To move, click the dropdown arrow to the right of the report name, select move, choose new location, and click ok. Congratulations.  You have completed the DCA Vantage® Maintenance Online Training Course.  Listed below are the key points that have been presented.  Take time to review the material before you proceed to the final quiz.    Identify the steps to power off the analyzer Before beginning any cleaning or maintenance tasks, be sure to shut down the system properly. At the Home screen, select Turn Off. A message displays asking for confirmation to shut down the system. Select Yes. After shutdown completes, turn the power switch to the OFF position then disconnect the power cord. The system settings do not need to be reconfigured when turning the power on, the system stores the saved settings. Note: Always wear personal protective equipment and use universal precautions when performing these tasks. Identify Weekly Maintenance tasks and requirements Weekly maintenance tasks consist of cleaning the barcode window and the exterior of the instrument. Cleaning the barcode window ensures that the system can read the information from a scanned calibration or quality control card.  Cleaning the exterior of the instrument is good practice and reduces the possibility of contamination or erroneous results. Clean the Barcode Window with a lint-free cloth dampened with water or ethanol. Do not reconnect the power cord until the barcode window is clean and dry. Clean the exterior of the analyzer with a lint-free cloth dampened with water or ethanol. To disinfect the exterior of the system, expose the surface to 0.5% sodium hypochlorite for 10 minutes. Remove any liquid blood on the system before disinfection. Do not use any other type of solvent, oil, grease, or silicone spray on any part of the system. While cleaning the exterior, do not allow liquid to drip into the system which can damage the optics. Identify Quarterly Maintenance tasks and requirements Quarterly Maintenance tasks consist of cleaning the cartridge area, changing the air filter, and performing an optical test.  The cartridge area is where tests are performed. It's important to keep this area free of debris to maintain integrity of the sample test compartment. Changing the air filter on a regular basis ensures that the analyzer does not overheat and possibly cause an instrument failure. To clean the Cartridge Spring and Cartridge area: Open the cartridge compartment door as far as possible. Wipe the inside surface of the compartment door and surfaces on both sides of the compartment using a lint-free cloth. Dry the surface using a clean, dry, lint-free cloth. Locate the cartridge return spring inside the cartridge holder. Gently pull the metal end toward the center of the cartridge compartment to release on side of the spring from the cartridge holder. Insert the tip of a straightened paper clip or similar device into a hole on the spring. Repeat the previous two steps to release the other side of the spring from the cartridge holder. Pull the cartridge return spring completely out of the system. Clean the cartridge return spring using either of the following items: Warm solution of mild detergent and water OR lint-free cloth dampened in water or ethanol. Ensure the leaf springs are not bent or damaged while cleaning. Damaged leaf springs do not function correctly. Dry the cartridge return spring with a clean, lint-free cloth. Using a clean, dry, sponge swab (provided in the Cleaning Kit), remove any spilled liquid from the cartridge holder. Do not use a cotton swab. Cotton fibers that are left on the surface can interfere with the system’s optical systems. Rotate the cartridge holder with the compartment door partially closed to locate and remove any additional liquid. Locate the vertical grooves inside the cartridge compartment and the front and back slots near the top of the compartment. With the leaf spring oriented toward the back of the system, lower the leaf spring into the system. Slide the sides of the spring between the vertical grooves and release the spring. Repeat for the opposite side of the cartridge return spring to the cartridge compartment. To Remove and Replace the Air Filter: Remove the filter holder from the back of the system. Pull the holder off from the top. Dispose of the old air filter and place the new air filter into the filter holder. Place the filter holder back on the system. To Perform an Optical Test The DCA Vantage Analyzer is designed to run a comprehensive series of self checks of the optical measurement system. These self checks are run automatically during every patient and Quality Control sample measurement. If any of the measurement criteria are out of specification, the analyzer displays an error code and no result is given for that measurement. In addition to the automatic self checks performed during every sample and Quality Control measurement, an optical test cartridge can be used to run additional system performance checks before calling your local service provider for assistance. The main purpose of this test cartridge is to help eliminate analyzer hardware issues if errors are reported during sample and Quality Control measurements. Refer to the Operator's Guide for additional details on performing optical tests. Identify As Needed Maintenance tasks and requirements As Needed Maintenance tasks include calibrating the touchscreen, replacing fuses and replacing printer paper. Weekly and quarterly maintenance tasks also may be performed as needed. As Needed Maintenance includes: Calibrating the Touchscreen: Calibrate the touchscreen if it does not respond correctly when you touch the screen. At the System Test menu, select Calibrate Touchscreen. Select the X target at the center of the screen.  Repeat when prompted at each corner. The Touchscreen Calibration Complete screen then will display.   Replacing the Fuses - The fuse holder is located in the back panel between the power cord and the power switch. The holder contains 2 fuses; both fuses are required. There are 2 grooves above the fuse cover and 2 grooves below the fuse cover. To remove the fuse holder, place the screwdriver blade in the smaller groove to remove the cover. Refer to the Operators Guide for specifics on replacing fuses.   Replacing the Printer Paper - Replace the printer paper as needed. Do not touch the printer without observing precautions for handling electrostatic sensitive devices. A risk of electrostatic discharge to the system exists when touching the printer. Refer to the Operators Guide for specifics on replacing printer paper.   Locate the System Maintenance Status Screen and System Maintenance Log Use the System Maintenance Status screen to view a list of maintenance tasks and their status. If the Maintenance Scheduler has been enabled in the system, you can mark completed tasks as completed on this screen.  Tasks marked as completed then display on the System Maintenance log screen. A maintenance task must be scheduled before it can be marked as completed. If the task is not scheduled, the Complete option is not available.   To access the System Maintenance Status screen: From the Home screen, select Menu. From the Menu screen, select System Maintenance. To access the System Maintenance Log screen: At the Home screen, select Menu. At the Menu screen, select System Settings. At System Settings, select Additional Settings. At the Additional Settings menu, select Maintenance. Select Log. Use the up and down arrows to view all of the maintenance entries. Select Next to continue.   A subscription is a standing request to deliver a report at a specific time and to have that report presented in a way that you define. Only those users who have the create subscription user permisson can create subscriptions. You can see the subscriptions you have personally created by clicking the "My Subscriptions" link in the top right of the report manager window. Note: In SSRS you cannot send a subscribed report directly to a printer. To create a new subscription, click the drop down arrow to the right of your report and click "Subscribe...", Choose method of delivery, Select the time the report should run, set parameter values, and click ok.  To view a detailed step by step instruction of this process and a video demonstration, click the links below. Camtasia: Navigate to the folder where the report resides in Report Manager (in our case “DailyLogPerDepartment’), click on the down arrow and select ‘Subscribe…’. The Subscription screen opens. As a reminder, on top of the screen, the name of report you have selected is displayed. First select the delivery option.  Windows File Share delivery does not require configuration, but you must define a shared folder in your hospital environment before you can use it. The Email option must be configured on the SQL Server first, before it will be available as selection in the drop-down menu. Depending on the delivery method you select, the necessary settings change. Select Windows File Share.  Change the name of the file if required and decide if you would like to show the file extension . In the path field, type in the complete path of your windows file share, using the UNC standard format (\\server\share\file_path). Once you have entered a path once, it will show in the list of recently used paths in the future. Select the file format for the report, for example: pdf. Type in the user name that has access to the share you have defined above. Typing in the password at this point is not recommended, as it will be cleared out as soon as you change any of the options below. It is best to save this entry to last. The Overwrite options allow you to define how the system should handle files with the same name and format. If you are unsure, select the last option ‘Increment the names as newer versions are added’.  This option ensures that you will not lose any output data. Next, define how often and on what days the report shall be executed. Click on the Select Schedule button to open the schedule window. You can select specific days for the report to run, or select ‘Every weekday’ to execute the report every Monday-Friday.  Set the time for the report to run and select when (if ever) you would like the subscription to end. Click OK to return to the Subscription definition window and define the report parameters values. These parameters are report specific so subscriptions for different reports may show different selection options in this area. If the report has defaults set in the report definition, values are displayed greyed-out with check boxes assigned to them. Unselecting the checkbox allows you to manipulate the values. You must select at least one value for the other options. After all options are set, return to the credential area and enter the password that allows access to the file share you have defined. Verify your entries and click OK. You can view subscriptions in two ways. To view subscriptions you have created, click My Subscriptions on the top right of the screen. You will see all subscriptions you have created for any of your reports. To view all reports that have been created for a particular report, navigate to the folder containing the report.  Click the dropdown arrow and select manage from the report menu. In the manage window, select the “Subscriptions” tab on the left and you will see all subscriptions that have been created for this report, no matter who has created them.   The Maintenance Schedule on the DCA Vantage® Analyzer is divided into: Weekly: Cleaning the Barcode Window Cleaning the Exterior Quarterly: Removing and cleaning the cartridge spring and cartridge area Changing the Air Filter Performing Optical Test As Needed: Cleaning the Barcode Window Cleaning the Exterior Removing and cleaning the cartridge spring and cartridge area Changing the Air Filter Performing an Optical Test Calibrating the Touchscreen Replacing the Fuse Replacing Printer Paper Note: Wear personal protective equipment. Use Universal precautions. Always turn the power off and disconnect the power cord before performing maintenance or cleaning. Select Next to continue. Click the tabs below to see information on each of the three menu ribbons.  Tab 1: The home ribbon contains formatting controls and the Run button.  Tab 2: The insert ribbon provides buttons used to insert various report components.  Tab 3: The View ribbon allows you show and hide the GUI components. To power off the DCA Vantage® Analyzer: Shut down system software Turn off the power Disconnect the power cord. Note: System settings do not need to be reconfigured when turning the power on. The system stores saved settings.   Power Off Learn how to Power Off the DCA Vantage® Analyzer. Checklist TitleChecklist TypeChecklist ContentSelect Turn OffHTML   From the Home screen, select Turn Off.  Select each checkbox to learn how to power off the analyzer.  Confirm Shut DownHTML A message displays asking for confirmation of this action. Select Yes to shut down the system.  Turn Off/Disconnect PowerHTML   After the system shutdown is completed, turn the power switch to the OFF position and remove the power cord.  When complete, select the X in the upper-right corner to close the window and continue. Using the formatting tools on the home ribbon, you can modify the appearance of your display text.  You can also adjust titles and headings, but be sure not to change any database field names (indicated in brackets) Weekly maintenance tasks are: Cleaning the Barcode Window Cleaning the Exterior Note: Before performing either of these tasks, shut down the system and power off the analyzer. Note: Wear personal protective equipment. Use Universal precautions. Always turn the power off and disconnect the power cord before performing maintenance or cleaning.   Clean the Barcode Window Learn how to clean the Barcode Window. Clean the barcode window with a lint-free cloth dampened with water or ethanol. Do not reconnect the power cord until the barcode window is clean and dry. Note: BIOHAZARD - Wear personal protective equipment. Use universal precautions. When complete, select the X in the upper-right corner to close the window and continue.   Clean Exterior Surface Learn how to clean the System Exterior. Clean the exterior with a lint-free cloth dampened with water or ethanol. If you want to disinfect the exterior of the system, expose the surface to 0.5% sodium hypochlorite for 10 minutes. Remove any liquid blood on the system before disinfection. While cleaning the exterior, do not allow liquid to drip into the system which can damage the optics. Do not use any other type of solvent, oil, grease, or silicone spray on any part of the system. Note: BIOHAZARD - Wear personal protective equipment. Use universal precautions.     When complete, select the X in the upper-right corner to close the window and continue. To delete a column, select the entire column by clicking the box above the column description, right click, select delete column.  Note: Deleting a column does not alter the query, it simply doesn't display that information in the report. Quarterly Maintenance tasks are: Removing and cleaning the cartridge spring and cartridge area Changing the Air Filter Performing Optical Test Materials required are: Lint-Free Cloth Water or Ethanol Paper clip or similar device Mild detergent Sponge Swab Note: Wear personal protective equipment. Use Universal precautions. Always turn the power off and disconnect the power cord before performing maintenance or cleaning.   Clean Cartridge Area Learn how to clean the cartridge area. To Remove and Clean the Cartridge Spring and Cartridge area: Turn the Power off and disconnect the power cord. Open the cartridge compartment door as far as possible. Wipe the inside surface of the compartment door and surfaces on both sides of the compartment using a lint-free cloth damplened with water or ethanol. Dry the surface using a clean, dry, lint-free cloth. Locate the cartridge return spring inside the cartridge holder. Gently pull the metal end toward the center of the cartridge compartment to release one side of the spring from the cartridge holder. Insert the tip of a straightened paper clip or similar device into a hole on the spring. Repeat the previous two steps to release the other side of the spring from the cartridge holder. Pull the cartridge return spring completely out of the system. Clean the cartridge return spring using either of the following items: Warm solution of mild detergent and water OR Lint-free cloth dampened in water or ethanol. Ensure the leaf springs are not bent or damaged while cleaning. Damaged leaf springs do not function correctly. Dry the cartridge return spring with a clean, lint-free cloth. Using a clean, dry, sponge swab (provided in the Cleaning Kit), remove any spilled liquid from the cartridge holder. Do not use a cotton swab. Cotton fibers that are left on the surface can interfere with the system’s optical systems. Rotate the cartridge holder with the compartment door partially closed to locate and remove any additional liquid. Locate the vertical grooves inside the cartridge compartment and the front and back slots near the top of the compartment. With the vertical leaf spring oriented toward the back of the system, lower the leaf spring into the system. Slide the sides of the spring between the vertical grooves and release the spring. Gently and carefully push down on the edge of the cartridge return spring and insert the edge into the slot.   Repeat steps to attach the opposite side of the cartridge return spring to the cartridge compartment.       When complete. select the X in the upper-right corner of the window to continue. Change Air Filter Learn how to change the air filter. To Remove and Replace the Air Filter:  Remove the filter holder from the back of the system. Pull the holder off from the top. Dispose of the old air filter and place the new air filter into the filter holder. Place the filter holder back on the system. When complete. select the X in the upper-right corner of the window to continue.   Perform Optical Tests Learn about performing Optical Tests. The DCA Vantage® Analyzer is designed to run a comprehensive series of self checks of the optical measurement system. These self checks are run automatically during every patient and Quality Control sample measurement. If any of the measurement criteria are out of specification, the analyzer displays an error code and no result is given for that measurement.    In addition to the automatic self checks performed during every sample and Quality Control measurement, an optical test cartridge can be used to run additional system performance checks before calling your local service provider for assistance.     The main purpose of this test cartridge is to help eliminate analyzer hardware issues if errors are reported during sample and Quality Control measurements. Refer to the Operator's Guide for additional details on performing optical tests. When complete, select the X in the upper-right corner to close the window and continue. By the end of this module, you will be able to describe the purpose of the syngo Patient Browser and navigate the user interface, show the ways to access the Patient Browser, identify the patient databases and data levels, demonstrate the steps on how to filter, sort, transfer, archive and delete patient data in the database and delete data from your database.   As Needed Maintenance includes: Calibrating the Touchscreen Replacing the Fuse Replacing Printer Paper As Needed Maintenance Learn how to perform As Needed Maintenance tasks. Checklist TitleChecklist TypeChecklist ContentCalibrate TouchscreenHTML Calibrate the touchscreen if it does not respond correctly when you touch the screen. At the System Test menu, select Calibrate Touchscreen. Select the X target at the center of the screen.  Repeat when prompted at each corner. The Touchscreen Calibration Complete screen then will display.   Select each box to learn about performing As Needed Maintenance tasks.  Replace FusesHTML The fuse holder is located in the back panel between the power cord and the power switch. The holder contains 2 fuses; both fuses are required. There are 2 grooves above the fuse cover and 2 grooves below the fuse cover. To remove the fuse holder, place the screwdriver blade in the smaller groove to remove the cover. Refer to the Operators Guide for specifics on replacing fuses.    Replace Printer PaperHTML Replace the printer paper as needed. Do not touch the printer without observing precautions for handling electrostatic sensitive devices. A risk of electrostatic discharge to the system exists when touching the printer. Refer to the Operators Guide for specifics on replacing printer paper.  When complete, select the X in the upper-right corner to close the window and continue.   The System Maintenance Status screen is used to view the list of maintenance tasks and their status. Completed tasks can be marked as completed on this screen if the Maintenance Scheduler has been enabled in the system. Tasks marked as completed then display on the System Maintenance Log screen. A maintenance task must be scheduled before it can be marked as completed. If the task is not scheduled, the Complete option is not available.   System Maintenance Screens Learn how to access the System Maintenance Status and System Maintenance Log screens. Tab TitleTextSystem Maintenance Status To view the System Maintenance Status screen:  At the Home screen, select Menu. At the Menu screen, select System Maintenance. The System Maintenance Status screen displays with the status of each task. To mark a task as complete, select the scheduled task. Select Complete.  System Maintenance Log To view the System Maintenance Log screen:  At the Home screen, select Menu. At the Menu screen, select System Settings. At System Settings, select Additional Settings. At the Additional Settings menu, select Maintenance Select Log. Use the up and down arrows to view all of the maintenance entries. When complete, select the X in the upper-right corner to close the window and continue.