RAPIDComm® Data Management System PEP to Go

SIEMENS Patent Sample Leg-Britalyils H.11 RAPIDComm® Data Management System PEP to Go Answers for life. GPE11001.008 Effective Date: 07/23/2014 Table of Contents 1. Checking System Status 2. Validating Patient Results 3. Adding an Operator 4. Recertifying Operators 5. Recording Maintenance .... 6. Setting up Materials for QC and Linearity 7. Reviewing QC © Siemens AG 2013. All rights reserved. TOC Checking System Status You can use the System Alerts Manager dashboard to obtain an overview of the status of the RAPIDComm program and the devices, samples, and operators that the program manages. Check the System Alerts Manager System Alerts Manager Blood Gas Diabetes Urinalysis 1. Select the system alert icon at the bottom of the RAPIDComm window. Device Queue Unknown connection Patient samples require validation 3 2. Identify any red alerts indicating that action is required. las overdue maintenance task(s) C samples require analysis 5 3. Select the blue hyperlink next to the red -Sample Samples in hospital system queue alert to access the corresponding Missing patient identifier window for the alert condition. -Operator Non-certified operator Pending recertification 11 Example: Expired QC lot If you select Patient samples require -Database validation for the Blood Gas device type, Capacity the program displays the Patient Sample Backup 10/5/2013 2:00 AM Validation List window. This window shows patient samples that require manual review before they can be saved and reported. Help Hide TOC Checking System Status Validating Patient Results Perform the following to review, edit and validate patient results requiring manual review from the Validate Patient Sample window. Validate Patient Samples 1. Navigate to Patients > Sample Validation from 4. View and edit the data within the patient, visit, the menu bar on the top of the window. sample demographics, results, and comment 2. Select a patient sample and select Validate. groups as needed. 3. To view why a sample was held or to identify the 5. If you want to evaluate results against patient source of the current patient demographics and ranges and delta limits, and rerun any validation when they were last updated, position the pointer rules after updating patient demographics, select over the “i” information icon in the top right Evaluate. corner of the Validate Patient Sample window title 6. If you want to classify or reclassify the sample, bar. select Advanced, and select Classify Sample. 9 X Select Invalid Patient Sample, Proficiency Sample, Require manual validation if patient is not identified or Linearity Sample and select OK. First Name: Patient information from device. Patient information updated on 6/10/2014 3:26 AM. 7. Select OK to save the results and return to the Patient Sample Validation List. Gender: Unknown »» Attending Physician: TOC Validating Patient Results Adding an Operator Adding Operators Adding Device-specific Information: 1. Navigate to Operators > Management 1. From the tree, select the device type (e.g., Blood 2. On the tree, select All, then select Add. Gas,, etc.,) and then select the device model. 3. Enter the following for the operator: last name, 2. Locate the operator record by entering the operator's first name, operator ID, group, email address. last name or the Operator ID within the filter. 4. Select the device(s) the operator is authorized to 3. Only if needed, edit the automatically generated "ID on Device" or "Name on Device" fields. use. 5. Assign trainer and/or assessor rights, if applicable. 4. Update the operator's security access level for the 6. Select Apply. device. By default, the program assigns an operator the most restricted security access level. 5. Enter a device password and select Apply. 6. Blood gas operators have the option to use a single password for all RP400/405, RP500 and RL1200 devices. To enable this function, navigate to Operators > Administration, check the box, “Use a single password…” and select Apply. 7. To enter or edit a common password for an operator, navigate to Operators > Management. 8. From the tree, select Blood Gas. 9. Locate the operator record in the table. 10. Edit the password field then select Apply. TOC Adding an Operator Recertifying Operators Recertifying Operators 1. Navigate to Operators > Recertification. 2. Use filtering and sorting options to limit the list of operators that you view. 3. Select the operator record(s) you want to recertify. To select multiple records, hold down the Ctrl key and click each desired record. To select a group of records, hold down the Shift key and click to select the first and last record in the series. 4. Modify the Recertify By, Trained, Trainer, Assessed and Assessor fields as appropriate. 5. Select Apply. Identifying Operators Requiring Recertification 1. Navigate to Operators > Recertification. 2. Use filtering and sorting options to limit the list of operators that you view. 3. Select Recertify By column header to sort the operators by recertification date. 4. Drag the scroll bar to the top to view operators having recertification dates that will expire the soonest. 5. If desired, select the Print Preview icon to generate a report that can be customized to group and sorted. TOC Recertifying Operators Recording Maintenance Identifying Due and Overdue Maintenance Tasks 1. Navigate to Devices > Maintenance Recording. 2. Select the instrument modality from the menu tree (e.g., Blood Gas, Diabetes, etc.). 3. Set the Status filter to “Due and Overdue” to display the list of tasks sorted by the Device column. Recording Completed Maintenance Tasks 1. Navigate to Devices > Maintenance Recording. 2. Expand the tree to view and select the desired instrument. 3. In the calendar, double-click the cell under the respective date for each task that was completed. 4. If comments are required for overdue tasks, enter a comment and select OK. 5. Select Apply. 6. Repeat steps 1-5 for maintenance tasks completed on any other devices. TOC Recording Maintenance Setting Up Materials for Quality Control and Linearity Setting up QC Materials for Blood Gas NOTE: Setting up QC materials for Blood Gas instruments requires three steps: Definig Products, Defining Lots, Assigning Lots. Setting up QC materials is not necessary for other types of instruments. 1. If the QC product was not previously configured, navigate to Devices > Material setup > Define Product. a. Select Add. b. Enter the information for Product Name, Manufacturer, Catalog and Level, select the Tests and Units that the QC will be used for and click OK. 2. Define the new lots by navigating to Devices > Material setup > Define Lot. a. Select the model series from the tree on the left and then select Add. b. Select the Product Name, enter the Lot Number and Expiration Date. c. Enter the Low Limit and High Limit values. 3. Assign the new lot to by navigating to Devices > Material setup > Assign Lot. a. Select the instrument device type or device group from the navigation tree. b. Select the QC tab and select the Select Lots… button. c. Check the boxes of the desired lot and select Assign. 4. The lot will initially be in a “Trial” state. When ready to make the lot “Active”. a. Navigate to Devices > Material setup > Assign Lot and select the device type or group from the tree. b. Select the lot, select Edit, change the State pull down from “Trial” to “Active” and select OK. TOC Setting up QC and Linearity Setting Up Materials for Quality Control and Linearity Setting up Linearity Materials for Blood Gas 1. If the Linearity product was not previously configured, navigate to Devices > Material setup > Define Product. a. Select the Linearity tab and select Add. b. Enter the information for Product Name, Manufacturer, Catalog number and the Level names, the Tests and Units that the material will be used for and then select OK. 2. Define the new lots by navigating to Devices > Material setup > Define Lot. a. Select the model series from the tree on the left, select the Linearity tab and then click Add. b. Select the Product Name, enter the Lot Number and Expiration Date. c. Enter the Low Limit and High Limit values for the first level. Once complete change the level pull down to the next level and enter the values. d. Repeat for all levels and then select OK. 3. Assign the new lot to by navigating to Devices > Material setup > Assign Lot. a. Select the instrument device type or device group from the navigation tree. b. Select the Linearity tab and select the select Lots… button. c. Check the boxes of the desired lot and select Assign. TOC Setting up QC and Linearity Reviewing QC Reviewing QC results 1. Navigate to Reports > QC. 2. Expand the tree in the left pane and select the analyzer. 3. Use the filters specify the date range, QC levels and types of QC results you wish to review (accepted, rejected, discarded) and review status (all, reviewed, not reviewed). 4. Use the Samples, Statistics and Charts tabs to review the QC data. 5. To modify a QC result record, select the result record on the Samples tab and select View… 6. To add comments, change the Operator ID or reclassify a QC result, select Edit. 7. After making the desired changes, select OK. 8. To electronically record the review of multiple QC result, select the first QC result record at the top of the Sample table, scroll to the bottom of the table, hold down the shift key and select the last result record. 9. Select the Record Review button and then select OK. 10. For each of the result records the Reviewed column is updated with the date and time and the Reviewer column with your user name. TOC Reviewing QC Results Note: This document is for supplemental use only, and not meant to be used in place of primary technical materials. © 2014 Siemens Healthcare Diagnostics Inc. All rights reserved. This guide and the software described within, are copyrighted. No part of this may be copied, reproduced, translated, or reduced to any electronic medium or machine-readable form without the prior written consent of Siemens Healthcare Diagnostics. All trademarks are the property of their respective owners. Global Siemens Headquarters Global Siemens Healthcare Headquarters Global Division Siemens AG Siemens AG Siemens Healthcare Diagnostics Inc. Wittelsbacherplatz 2 Healthcare Sector 511 Benedict Avenue 80333 Muenchen Henkestrasse 127 Tarrytown, NY 10591-5005 Germany 91052 Erlangen USA Germany www.siemens.com/diagnostics www.siemens.com/peplogin