UniPOC™ Data Management System Review System Alarms Job Aid

UniPOC™ Data Management System SIEMENS Healthineers Review System Alarms Common Dashboard LIS/Test Alarms Alarm Type Description Out-of-Range LIS Alarm is generated based on information returned from the LIS/HIS. http://localhost/QCM3/QCM3.asp?title= UniPOC p . c . UniPOC SIEMENS Dashboard Review| Reports| Operators Instruments Lots Administrative Result- LIS Test result submitted is out of range (patient Action/Critical Range Healthineers or QC Range) UniPOC™ Tree Options Refresh Hide DACUROADD. Organization LIS/TEST ALARMS NOTIFICATIONS Invalid Patient- LIS Alarm is generated based on information returned from the LIS/HIS. H Main Hospital LIS Pending New Reagent Lot 18 ER Out-of-Range Result-LIS Expired Reagent Lot Patient ID associated to test result was not accepted by LIS/HIS. 1 East Invalid Operator-LIS New Control Lot 21 LIS 1 North Invalid Patient-LIS Expired Control Lot 1 South Repeat Test New Linearity Lot Patient ID should be corrected and result resubmitted 1 West Scripting Error Expired Linearity Lot CLINITEK Status Plus Out-of-Range QC 6242 New Instrument 9147 127 B DCA Vantage Out-of-Range Result Test Error Test Rejected-LIS Instrument Moved Epoc Out-of-Range QC Alarm is generated based on the QC Range set at time of test. Invalid QC-Inst 11 New Proficiency Lot Test @ FreeStyle Precision Pro Result Edit Not Forwarded Reagent Exp. Warning i-STAT Patient ID Not Confirmed-Inst 563 Control Exp. Warning Alarm is created when the test result is uploaded Precision Xceed Pro Linearity Exp. Warning IT Department Invalid Operator-Inst Lab Invalid Reagent-Inst Nursery Rejected Results Out-of-Range Test Alarm is generated based on Action/Critical Range set at time of H West Clinic System Alert OPERATOR Result test. Alarm is created when the test result is uploaded New Operator Expired Op. Certification Operator Exp. Warning INSTRUMENT SUMMARY Test Rejected- LIS LIS Alarm is generated based on information returned from the LIS/HIS. Not Connected Upload Required Upload Location Warning Test result submitted was not accepted by the LIS/HIS Note: Refer to Operator’s Manual for further information on additional LIS/Test Alarms and their descriptions. 1 Effective Date: 12-Jul-2021 | HOOD05162003201651 Unrestricted © Siemens Healthineers, 2021 UniPOC™ Data Management System SIEMENS Healthineers Review System Alarms Common Dashboard Notification Alarms Alarm Type Description New Reagent New Alarm is generated when a new reagent lot is used. Alarm is created http://localhost/QCM3/QCM3.asp?title= UniPOC O . c . UniPOC SIEMENS Dashboard| Review| Reports| Operators Instruments Lots Administrative Lot upon initial upload if the reagent lot is not currently listed Healthineers UniPOC™ Expired Lot Alarm is generated when a reagent lot used to run a test is past its Tree Options Refresh Hide DASHBOARD: Main Hospital > ER > 1 West Organization LIS/TEST ALARMS NOTIFICATIONS Reagent Lot expiration date. Alarm is created based on the expiration date H Main Hospital LIS Pending New Reagent Lot 18 ER Out-of-Range Result-LIS Expired Reagent Lot 1 East Invalid Operator-LIS New Control Lot entered 21 1 North Invalid Patient-LIS Expired Control Lot 1 South Repeat Test New Linearity Lot 1 West Expired Linearity Lot New Control New Alarm is generated when a new control lot is used. Alarm is created CLINITEK Status Plus Out-of-Range OC 6242 New Instrument 9147 DCA Vantage Out-of-Range Result Test Error Test Rejected-LIS Instrument Moved Epoc Lot upon initial upload if the control lot is not currently listed Invalid QC-Inst 1 New Proficiency Lot FreeStyle Precision Pro Result Edit Not Forwarded Reagent Exp. Warning i-STAT Patient ID Not Confirmed-Inst 563 Control Exp. Warning Precision Xceed Pro IT Department MY VIEWS Linearity Exp. Warning Delete View Expired Lot Alarm is generated when a QC lot used to run a test is past its Invalid Operator-Inst @ Lab Invalid Reagent-Inst Nursery Rejected Results Control Lot expiration date. Alarm is created based on the expiration date H West Clinic System Alert OPERATOR entered New Operator Expired Op. Certification Operator Exp. Warning INSTRUMENT SUMMARY System Alert Contact Alert is set to “Contact Siemens Support” when UniPOC software Not Connected Upload Required Upload Location Warning Siemens requires service from Siemens. Please contact Siemens Support. Support or Please note that System Alert applies to facilities only. Hence, the No alert will be set only when a Facility is selected Note: Refer to Operator’s Manual for further information on additional 2 Notification Alarms and their descriptions. Effective Date: 12-Jul-2021 | HOOD05162003201651 Unrestricted © Siemens Healthineers, 2021 UniPOC™ Data Management System SIEMENS Healthineers Review System Alarms Dashboard Operator Alarms Alarm Type Description Expired Op. Operator Alarm is generated when individual operator certification has http://localhost/QCM3/QCM3.asp?title= UniPOC O . c . UniPOC SIEMENS Certification expired for a specific instrument type. Alarm is generated on the Dashboard| Review| Reports| Operators Instruments Lots Administrative Healthineers day the certification status changes from ‘due to expire’ (Op Exp UniPOC™ Tree Options Refresh Hide DASHBOARD: Main Hospital > ER > 1 West Warning) to ‘expired’ because the certification was not updated Organization LIS/TEST ALARMS NOTIFICATIONS H Main Hospital LIS Pending New Reagent Lot 18 ER Out-of-Range Result-LIS Expired Reagent Lot New Operator Operator Alarm is generated when a test is completed using an Operator ID 1 East Invalid Operator-LIS New Control Lot 21 -- 1 North Invalid Patient-LIS Expired Control Lot 1 South Repeat Test New Linearity Lot that is not listed (i.e. this can occur if glucose meter is set to Allow 1 West Expired Linearity Lot CLINITEK Status Plus Out-of-Range OC 6242 New Instrument B DCA Vantage Out-of-Range Result 9147 Test Error 127 Test or Warn for the Operator Certification requirement). Alarm is Test Rejected-LIS Instrument Moved Epoc Invalid QC-Inst 11 New Proficiency Lot @ FreeStyle Precision Pro Result Edit Not Forwarded Reagent Exp. Warning created upon upload if the Operator ID is not currently on the i-STAT Patient ID Not Confirmed-Inst 563 Control Exp. Warning Precision Xceed Pro IT Department MY VIEWS Delete View Linearity Exp. Warning Invalid Operator-Inst Operator list Lab Invalid Reagent-Inst Nursery Rejected Results West Clinic System Alert Operator Exp. Operator Alarm is generated when individual Operator certification is due OPERATOR New Operator Expired Op. Certification 1 Warning to expire for a specific instrument type. Alarm is generated based Operator Exp. Warning INSTRUMENT SUMMARY on Expiration Date Notification setting for Operator Certification Not Connected Upload Required Upload Location Warning under Administration > Facility Settings. Once the Operator is expired, the status changes from ‘due to expire’ to ‘expired’, and an Expired Op Certification alarm is created for this Operator 3 Effective Date: 12-Jul-2021 | HOOD05162003201651 Unrestricted © Siemens Healthineers, 2021 UniPOC™ Data Management System SIEMENS Healthineers Review System Alarms Dashboard Instrument Summary Alarms Alarm Description Not Connected Total number of unreachable terminals (IP address added to a location) via a http://localhost/QCM3/QCM3.asp?title= UniPOC O . c . UniPOC SIEMENS Dashboard| Review| Reports| Operators| Instruments Lots Administrative ping command Healthineers UniPOC™ Upload Required Total number of instruments that have exceeded the Meter Download Tree Options Refresh Hide DASHBOARD: Main Hospital > ER > 1 West Organization LIS/TEST ALARMS NOTIFICATIONS Warning Interval defined under Facility Settings and as such require upload H Main Hospital LIS Pending New Reagent Lot 18 ER Out-of-Range Result-LIS Expired Reagent Lot 1 East Invalid Operator-LIS New Control Lot (i.e. last instrument upload is older than the number of hours specified for the 21 1 North Invalid Patient-LIS Expired Control Lot 1 South Repeat Test New Linearity Lot Meter Download Warning) 1 West Expired Linearity Lot CLINITEK Status Plus Out-of-Range OC 6242 New Instrument Out-of-Range Result 9147 127 B DCA Vantage Test Error Test Rejected-LIS Instrument Moved Epoc Upload Location Total number of instruments uploaded from a location other than their Invalid QC-Inst 11 New Proficiency Lot @ FreeStyle Precision Pro Result Edit Not Forwarded Reagent Exp. Warning i-STAT Patient ID Not Confirmed-Inst 563 Control Exp. Warning Warning assigned home location Precision Xceed Pro Linearity Exp. Warning IT Department MY VIEWS Delete View Invalid Operator-Inst Lab Invalid Reagent-Inst Nursery Rejected Results H West Clinic System Alert OPERATOR New Operator Expired Op. Certification Operator Exp. Warning INSTRUMENT SUMMARY Not Connected 17 Upload Required Upload Location Warning 4 Effective Date: 12-Jul-2021 | HOOD05162003201651 Unrestricted © Siemens Healthineers, 2021 UniPOC™ Data Management System SIEMENS Healthineers Review System Alarms DASHBOARD: Main Hospital >> All Departments LIS/TEST ALARMS LIS Pending Manage Dashboard Alarms Out-of-Range Result-LIS Invalid Operator-LIS Invalid Patient-LIS Repeat Test If there are unacknowledged alarms and user has permission to Scripting Error access linked screens, the Alarm Type will provide a hyperlink Out-of-Range QC Out-of-Range Result 1 displaying further information for the selected alarm(s). Test Rejected-LIS Invalid OC-Inst 6 Result Edit Not Forwarded Unacknowledged results are highlighted red and data is filtered Do not send location -- based on Tree selection. Patient ID Not Confirmed-Inst A. LIS/Test Alarms A A hyperlinked LIS/Test Alarm row will display the All Results ALL RESULTS: Main Hospital >> All Departments >> All Locations • screen SEARCH CRITERIA Instrument Type All Display Results • The All Results screen allows users to review, edit, Alarm Invalid QC-Inst Display Attributes acknowledge and export patient, linearity, proficiency, Alarm Status Unacknowledged Data Source Current Test Status (No Selection) View Default ... Y control test results and electronic QC Refresh • Follow your laboratory’s policy for editing and resolving LIS alarms Review Edit Acknowledge Export Customize Page 1 of 2 (44 records) <1 2 Page size: 25 Location Test Date/Time Instrument Name Result Type Operator ID Patient ID Reagent Product Reagent Lot Sample Lot LIS Transfer All All All All > 3 West 09/16/2022 03:49 AM KA9V001-A0320 Patient 13141 C825 Glucose Test Strip 4A5W5H N/A > 1st Floor 09/05/2022 12:16 AM KCAV001-A0222 Patient 13145 C953 Glucose Test Strip 4A5W5H N/A > 1 East 08/21/2022 09:27 PM KA9V001-A0020 Patient 13165 C158 Glucose Test Strip 4A5W5H N/A 1st Floor 08/09/2022 12:03 PM KA9V001-A0221 Patient 13155 C828 Glucose Test Strip 1A5W5H N/A 5 Effective Date: 12-Jul-2021 | HOOD05162003201651 Unrestricted © Siemens Healthineers, 2021 UniPOC™ Data Management System SIEMENS Healthineers Review System Alarms Manage Dashboard Alarms (continued) C OPERATOR CERTIFICATION: All Facilities > All Departments > All Locations B. Notification Alarms SEARCH CRITERIA • A hyperlinked Notification row will display the Alarms screen Operator ID Instrument All V From 31 with the Alarm field automatically filtered for the alarm type Last Name * Status Has Certification V To 31 selected on the Dashboard Display Records 303 Records Found Displaying Page 1 of 4 > C. Operator Alarms Edit Recertify Expire Deactivate Operator Email Customize • A hyperlinked Operator row will display the Operator Operator Name Operator ID Email Instrument Type Original Cert. Recert Exp. Date Auto Last Good oc Last Pat Certification screen All Cert. Date Date Interval Recert Test • New Operator Alarm: Anderson, Dieter 13155 -- i-STAT 02/01/2020 04/15/2020 6 Mths 10/15/2020 No 09/22/2018 i. Multiple rows will be present for each operator, one Anderson, Dieter 13155 -- Precision Xceed Pro -- 03/24/2021 6 Mths 09/24/2021 No 09/29/2018 09/28/2018 row for each instrument type certification Anderson, Dieter 13155 -- FreeStyle Precision Pro -- 03/24/2021 6 Mths 09/24/2021 No 08/24/2018 09/29/2018 Anderson, Dieter 13155 -- CLINITEK Status Plus 03/24/2021 6 Mths 09/24/2021 No 07/05/2018 09/20/2018 ii. Select the checkbox next to the operator for each Anderson, Dieter 13155 -- DCA Vantage 03/24/2021 6 Mths 09/24/2021 No 09/11/2018 09/09/2018 device that requires certification. Select Edit and enter Barron, Katelyn 13153 -- i-STAT 01/01/2020 03/15/2020 12 Mths 03/15/2021 No 09/28/2018 Operator demographic information, including Home Barron, Katelyn 13153 -- Precision Xceed Pro -- 03/24/2021 6 Mths 09/24/2021 No 10/01/2018 10/01/2018 Location selected in the Tree (required once per Barron, Katelyn 13153 -- FreeStyle Precision Pro -- 03/24/2021 6 Mths 09/24/2021 No 09/27/2018 09/30/2018 operator) Barron, Katelyn 13153 -- CLINITEK Status Plus -- 03/24/2021 6 Mths 09/24/2021 No 08/03/2018 09/12/2018 Barron, Katelyn 13153 -- DCA Vantage -- 03/24/2021 6 Mths 09/24/2021 No 08/12/2018 09/26/2018 iii. Select Recertify and enter operator certification Beck, Ulysses 1316 -- i-STAT 03/24/2021 6 Mths 09/24/2021 No -- 09/16/2018 information into the Edit Certification screen 13164 Precision Xceed Dro 03/24/2021 6 Mths 09/24/2021 No 09/11/2018 09/25/2018 6 Effective Date: 12-Jul-2021 | HOOD05162003201651 Unrestricted © Siemens Healthineers, 2021 UniPOC™ Data Management System SIEMENS Healthineers Review System Alarms D SUMMARY: Main Hospital > All Departments > All Locations Manage Dashboard Alarms (continued) SEARCH CRITERIA Instrument All V Criteria Errors only Auto Refresh 5 Minutes Display Records • Expired Op. Certification Alarm: 72 Records Found i. Select the checkbox next to the operator for each device Email Customize that requires recertification. Select Recertify and enter the Location Instrument Type Instrument Instrument Connect LIS Last Good QC Last Upload Last Upload updated certification information Serial No. Name Status Transfer Date/Time Location Date/Time ii. Select Edit to update Operator demographic information 1 East i-STAT 012420 -- 10.0.0.1 OK -- 1 East 10/03/2016 2:59PM D. Instrument Summary Alarms 1 East i-STAT 012422 - 10.0.0.1 OK -- 1 East 10/03/2016 2:59PM 1 East i-STAT 01242 10.0.0.1 OK 1 East 10/03/2016 2:58PM • Selecting Not Connected, Upload Required or Upload Location 1 East Precision Xceed Pro KCAV001-A0021 -- 10.0.0.1 OK 10/01/2018 3:27PM 1 East 10/01/2016 8:20PM Warning under the Instrument Summary category will display the 1 East Precision Xceed Pro KCAV001-A0020 -- 10.0.0.1 OK 09/28/2018 1:47AM 1 East 10/01/2016 8:18PM Summary screen with default Search Criteria E. My Views E MY VIEWS Delete View • A custom View is a specific search criteria saved as a link for quick ER FSPP M2D viewing from the Dashboard • A hyperlinked View will display the All Results screen • If user does not have Review All Results Menu Permissions, the My Views category is not displayed 7 Effective Date: 12-Jul-2021 | HOOD05162003201651 Unrestricted © Siemens Healthineers, 2021 SIEMENS Healthineers Please note that the learning material is for training purposes only. For the proper use of the software or hardware, please always use the Operator Manual or Instructions for Use (hereinafter collectively “Operator Manual”) issued by Siemens Healthineers. This material is to be used as training material only and shall by no means substitute the Operator Manual. Any material used in this training will not be updated on a regular basis and does not necessarily reflect the latest version of the software and hardware available at the time of the training. The Operator Manual shall be used as your main reference, in particular for relevant safety information like warnings and cautions. Please note: Some functions shown in this material are optional and might not be part of your system. Certain products, product related claims or functionalities (hereinafter collectively “Functionality”) may not (yet) be commercially available in your country. Due to regulatory requirements, the future availability of said Functionalities in any specific country is not guaranteed. Please contact your local Siemens Healthineers sales representative for the most current information. The reproduction, transmission or distribution of this training or its contents is not permitted without express written authority. Offenders will be liable for damages. All names and data of patients, parameters and configuration dependent designations are fictional and examples only. All rights, including rights created by patent grant or registration of a utility model or design, are reserved. UniPOC and all associated marks are trademarks of Siemens Healthcare Diagnostics Inc., or its affiliates. All other trademarks are the property of their respective owners. © Siemens Healthcare GmbH 2021 Siemens Healthineers Headquarters Siemens Healthcare GmbH Henkestr. 127 91052 Erlangen, Germany Telephone: +49 9131 84-0 8 siemens-healthineers.com Effective Date: 12-Jul-2021 | HOOD05162003201651 Unrestricted © Siemens Healthineers, 2021