VersaCell™ System Overview and Routine Operations Online Training

Welcome to the VersaCell™ Overview course. In this course, the operator will learn how to perform basic operations of the VersaCell™ system, including how to: Perform startup and shutdown Navigate the software Run samples Monitor sample status Select Next to continue. Describe how to perform routine operation of the system Identify system components and their function Recognize the screens and buttons used during software navigation After completing this course, the operator will be able to: Select Next to continue. Let’s look at the parts that make up the VersaCell™ and discuss the function of each part: Robotic Arm Drawers Emergency Stop Control Computer Main Power Switch and Serial Number Interface Wheel Light Pole Learn about the optional light pole. The Light Pole is an optional part and is affixed to the top of the VersaCell™. The lights indicate the operational status of the VersaCell™. The green light indicates the VersaCell™ is in Run mode while the red light indicates the VersaCell™ is in Stop mode. When complete, select the X in the upper-right corner to close the window and continue. Alternate Rack Carriers Learn about alternate Rack Carriers that are available. Labs are able to purchase alternate Rack Carriers if they are using Hitachi or Olympus Chemistry Analyzers and would like to load the racks from the analyzers directly on the VersaCell™. This eliminates the need to re-rack samples from one instrument to the other. The Hitachi Rack Carrier holds 10 sample racks containing 5 tubes each for a total of 50 tubes per Carrier. The Olympus Rack Carrier holds 4 racks containing 10 tubes each for a total of 40 tubes. Both carriers have barcoded posts for identification purposes. When complete, select the X in the upper-right corner to close the window and continue. VersaCell™ Parts and Functions Learn about the VersaCell™ parts. Base ImageHotspotsText BlocksImage FileDrawers The VersaCell™ has four independent Drawers for loading and unloading of samples. Removable Rack Carriers containing samples are loaded into the Drawers. Each Rack Carrier has 5 removable racks that hold 10 tubes each for a total of 50 samples per Drawer.  The Rack Carriers each have a barcode post which is used for identification by the VersaCell™. The access status of the Drawers is displayed via the green Drawer Buttons which are located beneath each Drawer.  An unlit Drawer Button indicates the Drawer is locked, while a lit Drawer Button indicates the Drawer is unlocked.  The operator can unlock a locked Drawer by pressing the Drawer button.Robotic Arm The Robotic Arm has a Gripper with four fingers that pick up the sample tubes. Each finger has 2 o-rings that allow the fingers to effective grab the sample tubes.  There are sensors on the Gripper which detect the height and size of a tube.  As an added safety feature, the fingers are spring loaded to prevent the dropping of a sample in the event of a loss of air pressure. The Barcode Scanner, also located on the Robotic Arm, reads the Rack Carrier Barcode Posts and sample tube barcodes.  The Gripper is able to rotate 360 degrees enabling the VersaCell™ to read barcoded sample tubes. Emergency Stop The Emergency Stop (E-Stop) button is located under Drawer 4 and is a safety feature on the VersaCell™. The Robotic Arm will stop immediately if the e-stop is pushed. Interface Wheel The Interface Wheel is required to connect the VersaCell™ to any instrument other than an IMMULITE® 2000, IMMULITE® 2000 XPi, or IMMULITE® 2500 system.  It is located between the VersaCell™ and the other connected instrument. Samples from the VersaCell™ are placed on the Interface Wheel for pipetting by the connected instrument. There are 12 positions on the Interface Wheel. Control Computer The Control Computer for the VersaCell™ resides behind the bottom cover, under the Drawers. It contains a CD-ROM drive and a USB drive. New software updates are installed on the VersaCell™ via a CD. The Main Power Switch is located next to the Control Computer. The Serial Number of the VersaCell™ is located directly above the Main Power Switch. When contacting the Technical Solutions Center, please have the Serial Number available. Key VersaCell™ start-up tasks: Start up the VersaCell™ software Start up the connected instruments Perform daily maintenance on the connected instruments Check the inventory on the connected instruments Put the VersaCell™ into Run mode Startup Checklist Learn how to start up the VersaCell™ system. Checklist TitleChecklist TypeChecklist ContentStart up the VersaCell™ software.HTMLSelect each checkbox to learn more about starting up the VersaCell™ . Select Run VersaCell on the Start-up screen to initialize the software. The VersaCell™ will prompt the operator to enter a User ID.Start up the connected instruments.HTML Perform start up on the connected instruments. Depending on the instrument connected, this could include initializing the software or pressing a start button.Perform maintenance on the connected instruments.HTML Perform any necessary daily maintenance on the connected instruments. Depending on the instrument, this might include checking consumables and priming.Check the inventory on the connected instruments.HTML Check the inventory on the connected instruments. Depending on the instrument, this might include checking the inventory of reagents, diluents, or beads.Put the VersaCell™ into Run mode.HTML Select Run on the VersaCell™ Home screen to put the VersaCell™ into Run mode. When complete, select the X in the upper-right corner to close the window and continue. The Home screen provides the operator with valuable information, including the status of: The VersaCell™ The connected instruments The samples on the VersaCell™ Home Screen Learn how to navigate the VersaCell™ Home screen Base ImageHotspotsText BlocksImage FileHorizontal Toolbar The Horizontal Toolbar is used to access many of the screens used by the operator, including the Home screen, the LIS screen, and the FIND screen.Menu Bar The Menu Bar is located directly above the Horizontal Toolbar. The Menu Bar is used to access the configuration settings, the error logs, and the software version.Instrument Status Bars The Instrument Status Bars indicate the status of the VersaCell™ and each connected instrument. The bars will display with either a white background to indicate a normal operating mode or a red background to indicate an error condition.Vertical Toolbar The Vertical Toolbar is used to put the VersaCell™ into Run or Stop mode, to unlock the Main Door, and to logoff the software.Robotic Arm Icon The Robotic Arm Icon is color-coded to indicate the VersaCell™ operating mode. Red indicates the VersaCell™ is in Stop mode, while green indicates the VersaCell™ is in Run mode. The Robotic Arm Icon will be positioned above the Drawer that is currently in progress.Drawer Icons The Drawer Icons display the number of samples with error conditions, pending tests, and completed tests. The operator can obtain detailed information about a Drawer by selecting a Drawer Icon.Error Buttons The Error Buttons display different categories of error information: Instrument Errors, Inventory Errors, Sample Errors, and Order Errors. These buttons turn red when new error information is posted. The operator selects the button to view the new information. Once selected, the button returns to gray.VNC Buttons The Virtual Network Connection (VNC) buttons enable operators to view and control the connected instruments' software from the VersaCell™ monitor. Configuring Transfer Complete Status Learn about configuring the Transfer Complete Status. Tubes with a transfer complete status have been sent to the connected instrument and returned to the VersaCell™ Drawer.  The operator can configure tubes that have this transfer complete status to be displayed as either Pending or Complete on the Drawer Icons on the Home screen. If transfer complete tubes are displayed as pending, the Drawer is marked as complete on the Home screen when all the tests have resulted, including reflexive tests.  If transfer complete tubes are displayed as complete, the Drawer is marked as complete when all the tests have pipetted. To configure this status, from the Configurations menu bar, select System Configurations and then select Display Options.  The Transfer Complete General Status configuration is one of the options on this screen.   When complete, select the X in the upper-right corner to close the window and continue. Configuring a STAT Drawer Learn about configuring a STAT Drawer. The operator has the option to designate one of the Drawers as a STAT Drawer.  Any tubes put in this Drawer will be processed before tubes in the other Drawers.  However, sample tubes placed directly on the connected instrument take priority over tubes on the VersaCell™, including those tubes in a STAT Drawer, and will be processed first. To configure a STAT Drawer, from the Configurations menu bar, select the Drawer Configurations option.  Choose the STAT option for one Drawer and then select Save. When complete, select the X in the upper-right corner to close the window and continue. After the startup process for the VersaCell™ and the connected instruments is complete, the operator can start running samples on the VersaCell™. Let us look at how the operator loads sample tubes and how the Robotic Arm transfers sample tubes. Running Samples Learn how to run samples on the VersaCell™. Checklist TitleChecklist TypeChecklist ContentAccessing the DrawersHTMLSelect each checkbox below to learn more about running samples on the VersaCell™.   Select the play arrow to begin the video. Press the Drawer button under the Drawer and open the Drawer when the light turns green. If the VersaCell™ is currently transferring tubes from the Drawer, when the operator presses the Drawer button, the light will start blinking green instead of turning a solid green. Once all tubes have been returned to the Drawer, the light will turn solid green and the Drawer will unlock. Once the light turns green, the operator must open the Drawer within 4 seconds, otherwise the Drawer will automatically relock and the operator will have to press the Drawer button again to unlock it.Loading Rack CarriersHTML  Select the play arrow to begin the video. Squeeze the release handles on the Rack Carrier and remove the Rack Carrier from Drawer. Rack Carriers are loaded from position A1 through A10, B1 through B10, etc. It is important not to leave 4 or more consecutive empty spaces in the Rack Carrier since in that case, the VersaCell™ will determine there are no more samples in the rack. After loading tubes into a Rack Carrier, place the Rack Carrier back in the Drawer and close the Drawer to lock it.Selecting CONTINUE / RESETHTML Once the Rack Carrier is returned to the Drawer and the Drawer is locked, the Robotic Arm will move over the Rack Carrier to allow the Barcode Scanner to read the Rack Carrier Barcode Post. Once the Rack Carrier Barcode Post is read, the CONTINUE / RESET screen appears. If the contents are unchanged and the operator wants processing to continue from the last position in the Rack Carrier, select CONTINUE. If all new samples are placed in the Rack Carrier and the operator wants to start processing from the first sample tube position, select RESET ALL.Observing Robotic Arm MovementsHTML  Select the play arrow to begin the video. The Gripper picks up and rotates the sample tubes to read the barcodes. The VersaCell™ then queries the LIS for orders on the samples and relays the orders to the connected instruments. Based on the tests ordered, the VersaCell™ sends the sample tube to the appropriate instrument for pipetting. Once pipetting is completed, the sample is returned to the VersaCell™ Drawer. The VersaCell™ will continue to transport samples to the instruments until all samples are processed. When complete, select the X in the upper-right corner to close the window and continue. Acceptable Tube Types Learn more about what types of tubes can be used on the VersaCell™. Barcode Labels: Barcode labels should be placed no higher than 14 mm from the top of the sample tube and no lower than 20 mm from the bottom of the sample tube. The VersaCell™ does not support the use of multiple barcodes on sample tubes. The following sample tube sizes should be used on the VersaCell™: Tube diameters between 10.25 and 17 mm Tube lengths between 75 and 100 mm When complete, select the X in the upper-right corner to close the window and continue. Configuring Panels Learn how to configure panels to run on the VersaCell™. If the LIS sends a group of test orders as a panel name to the VersaCell™, the identical panel name must be defined on the VersaCell™.  The panel name must not be the same as a test code name. From the Configurations menu bar, select the Panels option to display the Panel Definition window. To define a panel, type a name in the Panel Name field and then type the appropriate test codes in the Order field one at a time.  Select the Test button after entering each test code.  Optionally, an onboard dilution factor can be added to each test.  When all the tests have been entered, select the Save button. When complete, select the X in the upper-right corner to close the window and continue. The VersaCell™ software offers the operator a variety of ways to monitor the status of samples and test orders: Drawer screen Tube Status screen LIS screen FIND screen VNC and the connected instrument screens Monitoring Sample Status Learn how to monitor sample status on the VersaCell™. Slide NumberText BlocksCalloutsAudio ScriptImage File1This slideshow will describe how to use the VersaCell™ software to monitor the status of samples and test orders. Select Next to continue.Tip: Click and drag the dotted border of the Q & A box if it's in your way. You can also minimize or maximize the box.Note: If audio does not automatically start, select the play arrow in the top left to begin.This slideshow will describe how to use the VersaCell™ software to monitor the status of samples and test orders.2Drawer Screen The Drawer screen can be accessed by selecting a Drawer Icon from the Home screen. The operator can view the following information: 1. The Drawer number 2. The accession numbers of the sample tubes in the Drawer 3. The color-coded status of each sample tube 4. The key for the color-coding Select Next to continue. Select each number to review the corresponding text.CalloutsDrawer NumberAccession Numbers Tube Status Color-Coding KeyThe Drawer screen can be accessed by selecting a Drawer Icon from the Home screen. On the Drawer screen, the operator is able to see the Drawer number and the Rack Carrier type. The accession numbers of the samples in the Drawer are displayed on the center area of the screen. A color-coded representation of each sample is shown on the right side of the screen. The key for the color coding is located at the bottom left of the screen. 3Tube Status Screen The Tube Status screen is accessed by clicking on a sample on the right side of the Drawer screen. The operator can view the following information about the selected sample: 1. Accession number 2. Tube status 3. Tests ordered on that tube 4. Test order status 5. Results 6. Instrument ID Select Next to continue. Select each number to review the corresponding text.CalloutsAccession NumberTube Status Tests OrderedTest Order StatusResultsInstrument IDThe Tube Status screen is accessed by clicking on a sample on the right side of the Drawer screen. This screen gives the operator more detail on the sample selected. The accession number is displayed at the top of the screen as well as the status of the selected tube. In the white box, the operator can see the names of the tests that are ordered on the selected tube, as well as the status, results, and instrument ID for each test order. 4FIND Screen The FIND screen is accessed by selecting the FIND button on the Horizontal Toolbar. The operator can search for the following information: 1. Tube history 2. Tube location 3. Orders / Results 4. Results Select Next to continue. Select each number to review the corresponding text.CalloutsEnter Accession NumberSearch for Tube Location, Orders, or ResultsTube ButtonThe Find screen is accessed by selecting the Find button on the Horizontal Toolbar. This screen allows the operator to search for samples by selecting a date range, accession number, patient ID, name, test or allergen code. The search is initiated when a Search By option at the bottom of the screen is selected. The search options are Tube history, Tube locations, Orders/Results, or Results. If the operator selects a test and selects the Tube button at the bottom of the screen, the Tube Status screen displays if the sample is still onboard. 5LIS Screen The LIS screen is accessed by selecting the LIS button on the Horizontal Toolbar. Areas of the screen: 1. Sort By button – used to select a date range for the data 2. Column Headings – may be selected to sort information on the     screen. An Asterisk (*) next to a heading indicates the screen     is sorted by this column. 3. LIS Status Indicator – displays green for ready, yellow for     busy, and red for off 4. Send / Resend Buttons – used to send results to the LIS Select Next to continue. Select each number to review the corresponding text.CalloutsSort by ButtonColumn HeadingsLIS Status IndicatorSend / Resend Buttons The LIS screen is accessed by selecting the LIS button on the Horizontal Toolbar. This screen can be used to view the worklist, including the status of test orders and the instrument used to process the test. It can also be used to send results to the LIS. The Sort By button at the top of the screen can be used to select a date range for the data. The Column headings can be selected to sort information on the screen. The LIS status indicator located at the bottom of the screen displays green for Ready, yellow for Busy, and red for Off. The Send and Resend buttons at the top of the screen are used to send results to the LIS. Resend is used if a result already has a sent status. 6VNC VNC is a virtual network connection that enables the operator to monitor and interact with the instruments connected to the VersaCell™ from the VersaCell™ monitor. The operator will need to use VNC to access the following types of information: 1. Time to completion for a test order 2. Determination of which kit component has an error 3. Errors that occurred on the connected instrument Select Next to continue. VNC is a virtual network connection that enables the operator to monitor and interact with the instruments connected to the VersaCell™ from the VersaCell™ monitor. Clicking on a VNC button at the bottom of the VersaCell™ screen will bring that instrument's screen up on the VersaCell™ monitor. The operator has full functionality in operating the connected instrument. This eliminates the need to move from the VersaCell™ to the connected instruments, unless consumables or reagents need to be replenished. Some examples of the type of information for which the operator will need to use VNC include the time to completion for a test order, information about which kit component has an error, and errors that occurred on the connected instrument. 7Congratulations. You have just learned how to monitor sample and test order status on the VersaCell™ using the following screens: Drawer screen Tube Status screen FIND screen LIS screen VNC and the connected instrument screens When complete, select the X in the upper-right corner to close this window and continue.Congratulations! You have just learned how to monitor sample and test order status on the VersaCell™ using the Drawer screen, the Tube Status screen, the FIND screen, the LIS screen, and VNC and the connected instrument screens. Now let’s discuss loading sample tubes into sample racks. In order to make sure that all tubes loaded into input racks are delivered onto the StreamLAB automation system, the samples must be loaded into the racks correctly. Key VersaCell™ shutdown tasks: Verify all sample tubes have been returned to the VersaCell™ Verify all results have been sent to the LIS Perform any necessary daily shutdown procedures on the connected instruments Unlock the VersaCell™ Drawers and remove all sample tubes Log off the VersaCell™ software Shutdown Learn how to shutdown the VersaCell™ system. Checklist TitleChecklist TypeChecklist ContentVerify all samples have been completed.HTMLSelect each checkbox to learn more about shutting down the VersaCell™. On the Home screen, a green check over a drawer indicates that the tubes in that Drawer have been processed.Verify all results have been sent to the LIS.HTML Use the LIS screen to verify all results have been sent to the LIS. If Show Sent is displayed, the results sent to the LIS will have a status of sent. If Hide Sent is displayed, the results sent to the LIS will not appear on the screen.Perform shutdown on the connected instruments.HTML Perform any necessary daily shutdown procedures on the connected instruments.  Depending on the instrument, this might include logging off the instrument’s software.Unlock the VersaCell Drawers and remove samples.HTML The Drawers are unlocked by pressing the Drawer buttons. When the Drawer buttons are lit, they are unlocked.Stop and logoff the VersaCell™HTML Select Stop and then Logoff on the Home screen to logoff the software and return to the Startup screen. When complete, select the X in the upper-right corner to close the window and continue. As you can see, the Dimension Vista® System provides a variety of tools to assist in optimizing the daily workflow in your lab. In most situations, if the workflow is adjusted to coordinate Daily Setup with Nightly Activities, the system will be able to run more efficiently. In addition, if QC is scheduled for a time immediately following these tasks, you have now just ensured your system is prepared for the day’s heavier workflow periods. Let’s look at an example of a lab workflow that currently exists in a Chemistry Lab and see the potential impact to the workflow if these adjustments are made. Congratulations. You have completed the VersaCell™ Overview course. In this online training course, you have learned to: Identify system components and their function Recognize the screens and buttons used during software navigation Describe how to perform routine operation of the system