VersaCell® X3 System Overview Online Training

Welcome to the VersaCell® X3 System Overview Online Training. The VersaCell X3 system is a sample management system which: Contains four 50 position drawers and one 8 position priority drawer Uses a robotic sample transport mechanism to deliver samples to up to 3 connected systems for aspiration Incorporates the ability to prioritize single samples Incorporates the ability to sort samples pre- or post analytically   Serves as a single interface between the LIS and all connected systems Select Next to continue.   Describe the sample processing sequence Identify appropriate racks and tube types Identify system components Recognize the screens and buttons used during software navigation Upon successful completion of this course you will be able to: Select Next to continue. Congratulations.  You have completed the VersaCell X3 System Overview Online Training course.  Listed below are key points that have been presented.  Take time to review the material before you proceed to the final quiz.  Identify system components The VersaCell X3 system components include the following: Robotic Arm Drawers Priority Drawer Emergency Stop Computer and On/Off Switch Interface Wheel Identify appropriate racks and tube types The following sample rack carriers are available for the VersaCell X3 system: SDX-07 SMS-04 Hitachi All of the rack carriers support sample tube sizes of 12 x 75-mm to 16 x 100-mm. Describe the sample processing sequence Steps in the sample processing sequence: The tube barcodes are scanned and test orders are received from the LIS. The robotic arm transports the sample tube to connected instrument. The connected system pipettes the sample and performs the tests. The robotic arm returns the sample tube to the drawer. When the test results, the result is sent to the VersaCell X3 system and then to the LIS. Recognize the screens and buttons used during software navigation The command bar is visible at the top of all VersaCell X3 screens, and provides access to each of the main screens: Home Samples Instruments Test Results Setup Utilities Events Select Next to continue.   A study can be manually deleted from all main tabs (Preregistered Patients, Examined Patients, and Archiving Information).  To delete a patient study, highlight the desired study under the correct tab and then select the delete study button under the Patient Subtab.  A pop-up box will display displaying “Do you want to delete the selected studies?”  Select “OK” to proceed.  If reject analysis is active, a second box will display asking for a Reason and the User.  Use the drop down to fill in these two options and select “OK”.  The study will now be removed from the current tab.   The VersaCell X3 system components include the following: Robotic Arm Sample Drawers Priority Drawer Emergency Stop Computer and On/Off Switch Interface Wheels System Components Learn about the system components. Base ImageHotspotsText BlocksImage File The robotic arm consists of a gripper and barcode reader.  The robotic arm picks up a sample tube, rotates it in front of the barcode reader, places it on the instrument or interface wheel, and returns it to the system when aspiration is complete. There are 4 standard drawers with removable rack carriers where samples are loaded.  Each rack carrier includes a permanently barcoded post identifying the type of rack carrier. There are green lock/unlock drawer buttons located beneath each drawer.  An unlit button indicates the drawer is locked, while a lit button indicates the drawer is unlocked.  A drawer can be unlocked by pressing the drawer button. The interface wheel is required to connect the VersaCell X3 system to an ADVIA 1800 Chemistry system, ADVIA Centaur XP Immunoassay system, or Dimension Integrated Chemistry system.  It is located between the VersaCell X3 system and the connected instrument.  Samples from the VersaCell X3 system are placed on the interface wheel for pipetting by the connected instrument.  There are 12 positions on the interface wheel. The priority drawer has the capacity for 8 sample tubes.  If you include the priority drawer in the current run, samples in the priority drawer are processed before samples in any of the four other drawers. The E-stop button disables power to all moving parts of the system.  If you push the E-stop button, the system computer remains on. The system contains a computer that controls screens, operation, communication, and manages configuration information.  The On/Off switch turns the system power on and off.  This affects all power to the system, including the motors and computer. In this section we will discuss all the available tools for reviewing and archiving images.  The tools include the following; monitor split, save image, moving through a series, start loop, display image, film, send and the exam protocol. The following sample rack carriers are available for the VersaCell X3 system: SDX-07 SMS-04 Hitachi All of the rack carriers support sample tube sizes of 12 x 75-mm to 16 x 100-mm. Rack and Tube Types Learn about the types of rack carriers that can be loaded on the VersaCell X3 system. Tab TitleTextSDX-07 Rack Carriers The SDX-07 sample rack accommodates both round and flat-bottomed tubes. The SDX-07 rack holds up to 50 sample tubes. These racks have a writable area on all 4 sides for easy identification. Use a dry-erase marker or other erasable marker when writing on the sample rack. Each SDX-07 sample rack has a unique barcode and serial number that can be used to track rack position and location of samples, stored in the system database for up to 14 days.  Also, you can order optional covers for the SDX-07 sample rack to protect the samples and allow for racks to be stacked for ease of storage. Because of this, these racks with tubes can be stored post analytically to support a sample tracking and archiving feature of the VersaCell X3 system. Additional racks needed to store tubes for multiple days are available and can be purchased separately. SMS-04 Rack Carriers SMS-04 rack carriers can hold up to 50 sample tubes. Each rack carrier holds 5 linear racks; each linear rack holds 10 sample tubes.  The linear racks can be removed from the rack carrier. Flat-bottomed tubes are not supported in SMS-04 rack carriers.  Hitachi Rack Carriers Hitachi rack carriers can hold up to 50 sample tubes. Each rack carrier holds 10 linear racks; each linear rack holds 5 sample tubes. The linear racks can be removed from the rack carrier. Flat-bottomed tubes are not supported in Hitachi rack carriers. When complete, select the X in the upper-right corner to close the window and continue.   After a fluoro loop is stored or a multiple frame per second acquisition is finished the start loop button can be utilized to replay the loop on the monitor. The loop can be paused and restarted at any time.  Depending on how the images were acquired will determine the play back speed. Steps in the sample processing sequence: The tube barcodes are scanned and test orders are received from the LIS. The robotic arm transports the sample tube to connected instrument. The connected system pipettes the sample and performs the tests. The robotic arm returns the sample tube to the drawer. When the test results, the result is sent to the VersaCell X3 system and then to the LIS. Sample Processing Sequence Learn about the VersaCell X3 system sample processing sequence.   If the media does not automatically start, select the play arrow to begin.     When complete, select the X in the upper-right-hand corner to close the window and continue.   The exam protocol is the dose report from the study.  This report can be sent to PACs as a DICOM Structured Report or as an SC Image (screen capture of the dose report).  The report can be viewed on the FLC by selecting the exam protocol button located in the tools sub tab of the Documentation tab.  The settings for the exam protocol are set via the User Settings.  The exam protocol displays each event of radiation and all the technical factors that go along with the occurrence.  The Accumulated Values for Dose Area Product or (DAP) and Entrance Dose are also displayed.  Patient and study information is displayed in the report as well.  This report can be exported or sent to PACs. The command bar is visible at the top of all VersaCell X3 screens, and provides access to each of the main screens: Home Samples Instruments Test Results Setup Utilities Events   Software Navigation Learn about the VersaCell X3 software screens. Slide NumberText BlocksCalloutsAudio ScriptImage File1 Command Bar   The Command Bar is visible at the top of all of the screens and provides access to the main software screens: Home Samples Instruments Test Results Setup Utilities Events   Select Next to continue. Select each number to review the corresponding text. Note: If audio does not automatically start, select the play arrow in the top left to begin.Callouts Home Samples Instruments Test Results Setup Utilities Events The Command Bar is visible at the top of all of the screens and provides access to the main software screens. These screens are used to view the status of the systems, samples, and test orders, as well as configure the system, perform service diagnostics, and monitor errors. Select Next to continue. 2 Status Bar   The Status Bar is visible at the bottom of all the screens and includes the following buttons: Help - access the Help system Sign Off - sign in as a different user VNC - view the connected instrument screens Search - locate a sample tube or test order Run - put the system into Run mode Stop - stop movement of the robotic arm Lock/Unlock Doors - lock/unlock main doors and interface wheel door   Select Next to continue. Select each number to review the corresponding text. Callouts Help Sign Off VNC Search Run Stop Lock / Unlock Doors The Status Bar is visible at the bottom of all the screens. The Help button on the status bar provides access to context-sensitive help for the current screen. The Sign Off button allows the operator to sign off the system and sign in as a different user. There is a VNC button for each of the connected instruments. The VNC buttons initiate virtual sessions with each instrument. The Search button can be used to locate a sample tube or test order. Run is used to begin scanning and transferring tubes, while Stop will stop movement of the robotic arm. The Lock/Unlock Doors button is used to either lock or unlock the main doors and interface wheel door. Select Next to continue. 3 Home Screen   The Home screen displays real-time status of: The VersaCell X3 system Each connected instrument The 8-position priority drawer Each of the 4 standard drawers     Select Next to continue. Select each number to review the corresponding text. Callouts VersaCell X3 System and Connected Instruments Status 8-Position Priority Drawer Four Standard Drawers The Home screen displays real-time status of instruments and drawers. The instrument status indicators show the current operational status of a connected instrument, for example Running or Paused. The priority and standard drawer indicators display a tally of sample tubes in each drawer which have been completed, are in process, have been delayed, or display error conditions. Select next to continue.4 Samples Screen   To access the Samples screen, select either: Samples button on the Command Bar One of the individual drawer icons on the Home screen There is a tab for each drawer, as well as a tab to view an Overview screen which provides that status of all tubes on the system.  Sample status for each position is indicated by color.     Select Next to continue. To access the Samples screen, select either the Samples button on the Command Bar or one of the individual drawer icons on the Home screen. Within the Samples screen, there is a tab for each drawer, as well as a tab to view an Overview screen which provides that status of all tubes on the system. Sample status for each position is indicated by color. Select Next to continue. 5 Instruments Screen   To access the Instruments screen, select either: Instruments button on the Command Bar One of the individual instruments icons on the Home screen The Instruments screen contains a tab for the VersaCell X3 system and each of the connected instruments.   The following information is contained on the screen: Assay Errors Instrument Errors Analyzer, Pipettor, and Wheel Status   Select Next to continue. Select each number to review the corresponding text. Callouts Assay Errors Instrument Errors Analyzer, Pipettor, and Wheel Status To access the Instruments screen, select either the Instruments button on the Command Bar or one of the individual instruments icons on the Home screen. The Instruments screen contains a tab for the VersaCell X3 system and each of the connected instruments. The screen contains information on assay errors and instrument errors. If the connected instrument uses an interface wheel, this screen also displays interface wheel and pipettor status. Select Next to continue. 6 Test Results Screen   To access the Test Results screen, select the Test Results button on the Command Bar.   This screen includes the following functionality: Review the status of test orders and results Sort how test results are displayed on the screen Send test results to the LIS Pause LIS communication Order a repeat test   Select Next to continue. To access the Test Results screen, select the Test Results button on the Command Bar. This screen allows you to review the status of test orders and results for all samples processed on the connected instruments. The display of the test results can be sorted by the various column headings. The Test Results screen can also be used to send test results to the LIS and pause LIS communication. Additionally, repeat tests can be ordered on this screen. Select Next to continue. 7 Setup Screen   To access the Setup screen, select the Setup button on the Command Bar.   The configuration options in the Setup screen include settings for:   The VersaCell X3 system The connected instruments The LIS The drawers Sorting Panels Test maps and routing Certain configurations and settings can only be implemented by users with Lab Manager or Siemens Personnel privileges.      Select Next to continue. The Setup screen allows you to configure settings for the VersaCell X3 system, connected instruments, the LIS, the drawers, sorting, panels, test maps and routing. Certain configurations and settings can only be implemented by users with Lab Manager or Siemens Personnel privileges. Select Next to continue.8 Utilities Screen    To access the Utilities screen, select the Utilities button on the Command Bar.   This screen includes the following functionality: Archive files Field Service maintenance functions Certain Utilities screens can only be accessed by users with Lab Manager or Siemens Personnel privileges.   Select Next to continue. To access the Utilities screen, select the Utilities button on the Command Bar. This screen provides the ability to archive files and also contains maintenance functions used by Field Service Engineers. Certain Utilities screens can only be accessed by users with Lab Manager or Siemens Personnel privileges. Select Next to continue.9 Events Screen   To access the Event Log screen, select the Events button on the Command Bar.   This screen provides options for viewing errors and events for: The current 24 hour period A specific range of dates The past 90 days Select Next to continue. To access the Event Log screen, select the Events button on the Command Bar. This screen provides options for viewing errors and events for the current 24 hour period, a specific range of dates, or for the past 90 days. Select Next to continue. 10 The main screens in the VersaCell X3 software are: Home Samples Instruments Test Results Setup Utilities  Events When complete, select the X in the upper-right corner to close the window and continue. The VersaCell X3 software provides the ability to manage system configuration, connected instrument status, system utilities, and the sample tube transfer process. In addition, the system displays system event and error conditions, drawer status for sample tubes, color-coded sample tube status, and test results.