Innovision – Patient Examination Workflow

SIEMENS Healthineers Innovision Patient Examination Workflow Quick Guide Version 2021.04 US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Template Effective Date: 27 MAY 2019 | HOOD05162003010284 Job Aid Effective Date: 14 Sep 2021 | HOOD05612003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Table of Contents Introduction 3 General Operation and Battery Tips 5 Starting the Innovision System 10 SIEMENS Healthineers Workflow – Innovision System Preparation 12 Examination Hints – General Hints 16 Examination Hints – Using the Timer 20 Shutting Down the Innovision System 21 US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Introduction: Compatible MR Systems MAGNETOM Family – Innovision Audio and Innovision Display Systems SIEMENS Healthineers The Innovision Audio and Innovision Display systems are safe for use and compatible with the following Siemens Healthineers MR systems: MAGNETOM Lumina • MAGNETOM Altea • MAGNETOM Lumina • MAGNETOM Vida • MAGNETOM Sola US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Introduction MAGNETOM Family – Innovision Audio and Innovision Display Systems All safety information in the valid operator manuals must be adhered to without fail. Components of the Innovision Audio and Innovision Display systems are located both in the examination room and the control room. It is important to pay attention to the intended location of each component as some components are not MR Safe and must not be taken into the examination room (including the MR system) under any circumstances. The safety, MR compatibility, efficacy and electromagnetic emissions of the Innovision Audio and Innovision Display systems cannot be guaranteed should the system be modified, operated with non-Innovere components or used in a way other than specified in this operator manual. Use of the Innovision Audio or Innovision Display system with patients who have metallic implants is not permitted. According to EU regulation 2017/745 (MDR), any serious incident that has occurred in relation to the device must be reported to the manufacturer and the competent authority of the EU Member State in which the user and/or patient is established. Metal Disclaimer - The MRI restrictions (if any) of the metal implant must be considered prior to patient undergoing MRI exam. MR imaging of patients with metallic implants US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 brings specific risks. However, certain implants are approved by the governing regulatory bodies to be MR conditionally safe. For such implants, the previously mentioned Effective Date: 14 Sep 2021|HOOD05162003222253 warning may not be applicable. Please contact the implant manufacturer for the specific conditional information. The conditions for MR safety are the responsibility of the Unrestricted © Siemens Healthineers, 2021 implant manufacturer, not of Siemens. Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers General Operation and Battery Tips System Operation Use the PPD only on a patient table that has a height limit installed. Installed height limit is labeled Innovision on the table with the Innovision symbol. Ensure that the table adapters are installed correctly. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers General Operation and Battery Tips Charging Batteries and Pillows Before using the Innovision system be sure to charge the batteries and the pillows with the battery charger. When you see the low battery indication on a single battery, whole pairs of batteries should be changed for fully charged ones. (1) (3) (1) Battery Charger (2) (2) USB Charging Cables (3) Standard Pillow O (4) Head Coil Pillow (4) US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers General Operation and Battery Tips Charging Batteries and Pillows (1) ELCY (3) To charge the batteries, put the empty batteries into the slots of the (2) battery charger. The indicator lights turn solid white, if the batteries are inserted correctly (4) and are being charged. (1) Battery charger If indicator lights are solid green, then the batteries are fully charged. (2) USB charging cables (3) Standard pillow To charge the pillows, connect the standard pillow and/or the head coil (4) Head coil pillow pillow to the battery charger via USB charging cable. The indicator lights turn solid white, if the pillows are connected correctly and are being charged. If indicator lights are solid green, then the pillows are fully charged. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers General Operation and Battery Tips Charging Batteries and Pillows System Component Operation time Charging time (empty to full) Standard and head coil pillow – internal battery 24 hours 4 hours Audio bridge (examination room) – 1 Innovision 24 hours 7 hours battery Video bridge (examination room) – 2 Innovision 6 hours 7 hours batteries Personalized patient display (PPD) – 2 Innovision 6 hours 7 hours batteries US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers General Operation and Battery Tips Reminder on How to Change Batteries of the PPD 1. 1 2. 3. 1) Collect two charged batteries from the battery charger. 2) Lower the patient table of the MR system so you can easily access the battery compartment at the top of the PPD. 3) Lift the battery lever to unlatch the lid of the battery compartment. 4) Remove the battery compartment lid while the lever is lifted. Ensure that the battery compartment on the PPD is sealed to 5) Pull back the battery clip and insert a battery into a slot - avoid Loss in Image Quality. one battery at a time. 6) Place the lid back on the PPD. 7) Close the battery lever. When the lever is released, the lid will latch. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Starting the Innovision System Follow the installation and operation instructions. Observe the Operator Manual and make yourself familiar with all safety related items and the terms of use of the equipment. Simultaneous powering of two pillows may disrupt the audio communication. Do not power on a pillow while another pillow is already in use. Risk of tissue heating and burns when using the MR Conditional pillow with transmit-receive head coils! Do not use the pillow with transmit-receive head coils. Use the head coil pillow only with 20-channel, 32-channel and 64-channel head and neck coils. Loss of MR image quality when using the standard pillow for applications other than head and neck applications. Use the head coil pillow only for head and neck applications. Use the PPD only on a patient table that has a height limit installed. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Starting the Innovision System Do not put your hands or fingers on the mirror while stowing the arch! Do not place hand or fingers on the mirror arch during the process of arch stowing. Failure to remove the PPD when using a dockable patient table! Unmount the PPD before undocking and moving the dockable patient table of the MR system. • Charge the battery only with the battery charger that was supplied with your Innovision system. • Use the battery only during its specified lifetime. • Avoid damage, overheating, and contact with fluids. • Do not crush, submerge or open batteries. • Only use the batteries if the enclosure is intact, undamaged and dry. Interaction with other equipment Only use the Innovision system in the configuration suggested in the operator manual! US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Workflow – Innovision System Preparation Starting up  To start the Innovision system, all required components must be switched on in the correct order to ensure proper wireless connection. Control unit  Switching the console unit on (control room), by pressing the Power switch, located at the rear of the console unit. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Workflow – Innovision System Preparation Audio Units  On the audio bridge (control room), press the Power button. The plug symbol on the audio bridge (control room) turns green. The wireless symbol on the audio bridge (control room) is blinking blue indicating it is ready to connect with the console unit.  Insert one Innovision battery into the audio bridge (examination room). On the audio bridge (examination room), press the Power button. The wireless symbol on the audio bridge (examination room) is blinking blue indicating it is trying to connect with the corresponding audio bridge (control room).  Place the standard pillow or head coil pillow on the patient table of the MR system where you intend the patient to lay.  On the pillow in use, press the Power button. The wireless symbol on the pillow is blinking blue indicating it is trying to connect with the corresponding audio bridge (examination room). The wireless symbols on the pillow, the audio bridge (examination room) and the audio bridge (control room) turn solid blue when these three components are connected. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Workflow – Innovision System Preparation Starting the video bridges  On the video bridge (control room), press the Power button. The plug symbol on the video bridge (control room) turns green. The wireless symbol on the video bridge (control room) is blinking blue indicating it is ready to connect with the corresponding video bridge (examination room).  Ensure the video bridge (control room) is connected to the console unit via HDMI cable.  Insert two Innovision batteries into the video bridge (examination room).  On the video bridge (examination room), press the Power button. The wireless symbol on the video bridge (examination room) is blinking blue trying to connect with the corresponding video bridge (control room). Once connected to the video bridge (control room), the video bridge (examination room) will turn solid blue. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Workflow – Innovision System Preparation Starting the PPD  Place the PPD into the table adapters at either the head end or the foot end of the patient table.  Insert two Innovision batteries into the PPD.  On the PPD, press the Power button on top of the PPD. The wireless symbol on the PPD is blinking blue indicating it is ready to connect with the video bridge (examination room). The wireless symbol on the PPD turns solid blue when connected to the video bridge (examination room). Congratulations. The Innovision system components are turned on and connected. The system is now fully functional and ready to use. Now, it is time to examine your patient. You can use the pages 16-21 as a checklist. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Examination Hints – General Hints When you want to perform and exam with Innovision, check and prepare the Control and Exam rooms. Before scanning it is advisable to go through the following Checklist, to prepare Innovision system, prepare and place patient, mount PPD:  Install Table Adapters  Lower Table >30cm, install the PPD  Position the required pillow on the Table  Start and Check all Innovision components  Solid blue lights in the connected components  Batteries level high enough  Prepare the patient for the examination  Provide the patient earplugs  Place fresh pillow covers on the Innovision pillow  Position the patient on the table, taking care also about correct positioning into Innovision pillows  Position the PPD over the patient When all the steps are checked, you are ready to perform your examination. Please observe the full “System Operation” Chapter in the Operator Manual. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Examination Hints – General Hints Assist the patient when laying down to ensure that their ears align with the center of the pillow wings for optimal audio quality. Changing the volume of the entertainment does not change the volume of the auto- voice or operator voice. Communication with the patient during the MR examination can be done as normal with the intercom of the MR system and auto-voice commands. When using the head coil pillow, you may need to use the head coil foam spacers to secure the patient’s head in the pillow and coil. Place the head coil foam spacers in between the pillow and coil. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Examination Hints – General Hints Pull out the mirror arch on the PPD so it is positioned above the patient's eyes. Ensure that the patient is able to see the entire screen and adjust the mirror angle accordingly. Patient positioning is complete, the examination can start. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Examination Hints – General Hints Pay attention, when handling the device with patients. • Do not place hand or fingers on the mirror arch during the process of arch stowing. • Do not place hands on top of the PPD while raising the patient table of an MR system with a mechanical height clearance gauge of the Kinetic Sensor in-bore camera installed.  Ask the patient if glasses are needed. If necessary, use the MR Safe glasses (optional). To determine which correction lenses are needed, perform the Innovision eye test, shown in the Operator Manual.  Ask the patient for their preferences before you start their entertainment.  Select the patient's entertainment choice on the console unit before entering the examination room. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Examination Hints – Using the Timer The TechSmart app includes the option to show the patient a timer or countdown. This option will appear in the upper right corner of the display in addition to the clock that always appears in the video output. 1) Tap the Timer button in the right upper corner to open the timer menu. 0:00:00 2) Select the hour, minute or second field and tap on the keypad to set the Off countdown. 2 or – – : 05 ): 11 O 3) Tap on the +5 Sec, +10 Sec or +60 Sec buttons to add them to the countdown. 3 1 2 3 Quick Add or – +5 Sec – 5 6 +10 Sec O 4) Tap on the Bin icon to delete the hour, minute and second fields and select 4 9 +60 Sec another countdown. 5 O 0:04:47 6 5) Tap the START button when the timer is set. START OFF 8 6) The countdown will start automatically. 7) The active countdown appears in the upper right corner on the display. 8) Tap the OFF button to terminate the timer manually. 9) The countdown disappears automatically from the display when terminated. 10) Tap the Back icon in the upper right corner to close the timer menu. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 Innovision Patient Examination Workflow Quick Guide – SIEMENS Healthineers Shutting Down the Innovision System 1) Press the Power switch at the back of the console unit. 2) Press the Power buttons on the audio and video bridges as well as on the PPD and the pillows. All indicator lights will turn off. The Innovision system and all its components are shut down. US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021 SIEMENS Healthineers Please note that the learning material is for training purposes only. For the proper use of the software or hardware, please always use the Operator Manual or Instructions for Use (hereinafter collectively “Operator Manual”) issued by Siemens Healthineers. This material is to be used as training material only and shall by no means substitute the Operator Manual. Any material used in this training will not be updated on a regular basis and does not necessarily reflect the latest version of the software and hardware available at the time of the training. The Operator Manual shall be used as your main reference, in particular for relevant safety information like warnings and cautions. Please note: Some functions shown in this material are optional and might not be part of your system. Certain products, product related claims or functionalities (hereinafter collectively “Functionality”) may not (yet) be commercially available in your country. Due to regulatory requirements, the future availability of said Functionalities in any specific country is not guaranteed. Please contact your local Siemens Healthineers sales representative for the most current information. The reproduction, transmission or distribution of this training or its contents is not permitted without express written authority. Offenders will be liable for damages. All names and data of patients, parameters and configuration dependent designations are fictional and examples only. All rights, including rights created by patent grant or registration of a utility model or design, are reserved. © Siemens Healthcare GmbH 2021 Siemens Healthineers Headquarters Siemens Healthcare GmbH Henkestr. 127 91052 Erlangen, Germany Telephone: +49 9131 84-0 siemens-healthineers.com US Job Aid Effective Date: November 15, 2021 | HOOD05162003234013 Effective Date: 14 Sep 2021|HOOD05162003222253 Unrestricted © Siemens Healthineers, 2021